City of Columbus - File #: 1125-2006

• File #: 1125-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/12/2006
• In control: Administration Committee
• On agenda: 6/19/2006
• Final action: 6/23/2006
• Title: To enter into contract with Scantastik for the purchase of Fujitsu Scanners for workflow tracking/imaging processing for the Office of the Auditor, Income Tax Division, to authorize an expenditure not to exceed $70,000.00 from existing Auditor's Certificate AC025720; and to declare an emergency.

Date	Ver.	Action By	Action	Result
6/23/2006	1	CITY CLERK	Attest
6/22/2006	1	MAYOR	Signed
6/19/2006	1	Columbus City Council	Approved	Pass
6/19/2006	1	COUNCIL PRESIDENT PRO-TEM	Signed
6/14/2006	1	City Clerk's Office	Sent back for Clarification/Correction
6/14/2006	1	Auditor Drafter	Sent for Approval
6/14/2006	1	CITY ATTORNEY	Reviewed and Approved
6/14/2006	1	Auditor Drafter	Sent to Clerk's Office for Council
6/13/2006	1	CITY AUDITOR	Reviewed and Approved
6/13/2006	1	Auditor Drafter	Sent to Clerk's Office for Council
6/12/2006	1	Auditor Drafter	Sent for Approval

Explanation

The Division of Income Tax receives voluminous amounts of paper income tax returns and related documents from taxpayers annually.  In order to store digital images of these returns and related documents for easier access during the auditing process and more efficient long-term archival storage, reduce the use of paper in day to day operations, automate the movement of documents between staff and track audit performance as well as the age of documents, the Office of the Auditor, IncomeTax Division issued Soliciataion No.: SA002054JY for Fujitsu Scanners. Fifteen (15) vendors submitted responses which were reviewed and evaluated.  It was determined that Scantastik provided the best, lowest, as well as most responsive bid.  Companion Ordinance 0750-2006 previously authorized the funding for all aspects of a workflow tracking/imaging process.

Title

To enter into contract with Scantastik for the purchase of Fujitsu Scanners for  workflow tracking/imaging processing for the Office of the Auditor, Income Tax Division, to authorize an expenditure not to exceed $70,000.00 from existing Auditor's Certificate AC025720; and to declare an emergency.

Body

WHEREAS, the City Auditor by and through Ordinance No.: 0750-2006 received authorization to contract for programming services and the purchase of hardware to facilitate the development and implementation of a workflow tracking/imaging system, and

WHEREAS, the Division of Income Tax solicited competitive bids for Fujitsu Scanners through Solicitation No.: SA002054JY with Scantastik submitting the winning bid, and

WHEREAS, an emergency exists in the usual daily operation of the Income Tax Division in that it is necessary to insure the efficient operations by entering into contract with Scantastik. , thereby preserving the public health, peace, property, safety and welfare, now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS

Section 1.  That the City Auditor be and is hereby authorized and directed to enter into contract with Scantastik for the purchase of Fujitsu scanners for workflow tracking/imaging processing.

Section 2.   That the City Auditor will draw an amount not to exceed $70,000.00 from Auditor's Certificate AC025720 for the purpose set forth in Section 1.

Section 3.  That for the reasons stated in the preamble, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall be in force after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.