Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into an agreement with SHI International Corporation, for Dell Change Auditor software subscription renewals. DoT uses Dell software to audit changes in the City's technology environment, ensuring that the environment is secure. The proposed agreement will provide software subscriptions for the period January 1, 2015 through December 31, 2015, at a cost of $49,735.34.
To purchase these services, DoT published solicitation SA005601. Two (2) bids were received on October 2, 2014. SHI was the lowest, responsive and responsible, and best bidder. Subject to mutual agreement and approval of proper City authorities, the agreement can be annually extended for two (2) additional years.
FISCAL IMPACT:
The cost for this contract for Dell software subscription renewals is $49,735.34. This expenditure is budgeted and available within the Department of Technology, Information Services Division, Internal Services Fund.
CONTRACT COMPLIANCE:
Vendor: SHI International Corporation C.C.#: 22 - 3009648 Expiration Date: 10/19/2015
Title
To authorize the Director of the Department of Technology to enter into an agreement with SHI International Corp (SHI), for Dell Change Auditor software subscription renewals with an option to extend for two additional term years; to authorize the expenditure of $49,735.34 for year one from the Department of Technology, Information Services Division, Internal Services Fund. ($49,735.34)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to to enter into an agreement with SHI International Corp (SHI), for Dell Change Auditor software subscription renewals. DoT uses Dell software to audit changes in the City's technology environment, ensuring that the environment is secure; and
WHEREAS, the proposed agreement will provide software subscriptions for the period January 1, 2015 through December 31, 2015, at a cost of $49,735.34; and
WHEREAS, to purchase these services, DoT published solicitation SA005601. Two (2) bids were received on October 2, 2014. SHI was the lowest, responsive and responsible, and best bidder. Subject to mutual agreement and approval of proper City authorities, the agreement can be annually extended for two (2) additional years; and
WHEREAS, it is necessary for the Director of the Department of Technology to enter into an agreement with SHI International Corp, for Dell Change Auditor software subscription renewals, as not to impact the daily operation of the services provided; thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized to enter into an agreement with SHI International Corp. (SHI), for Dell Change Auditor software subscription renewals. The proposed agreement will provide software subscriptions for the period January 1, 2015 through December 31, 2015, at a cost of $49,735.34. Subject to mutual agreement and approval of proper City authorities, the agreement can be annually extended for two (2) additional years.
SECTION 2: That the expenditure of $49,735.34 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Sub-Fund: 001|OCA Code: 470202|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $49,735.34
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.