Explanation
BACKGROUND:
This legislation is to authorize the Department of Technology Director, on behalf of The Equal Business Opportunity Office (EBOCO), to enter into a maintenance agreement with Business Innovations Plus, (BiPlus) for the maintenance of the BizTrak system. This application is an automated tracking system, utilized by the Equal Business Opportunity Office, pursuant to C.C. 3922.02, and is responsible for tracking and monitoring minority and female participation in the city procurement process.
Without full functionality of the BizTrak system, the EBOCO will not be able to generate reports that support an outreach directory, track contract volume, track vendor dollar ranges, vendor utilization, minority and female participation, and other ethnicity participation.
The amount of $24,890.00 will provide funding for the services necessary to support the BizTrak system from the period January 1, 2003 through December 31, 2003. The City of Columbus may modify and renew this contract during the next fiscal year to provide additional similar services contingent upon the written approval of both parties and the City's appropriation and authorization of funds.
FISCAL IMPACT: During fiscal year 2002, $24,999.00 was expended for this service. The amount of $24,890.00 will provide funding for the services necessary to support the BizTrak system from the period January 1, 2003 through December 31, 2003. Funding for this service is available in the 2003 Budget.
CONTRACT COMPLIANCE: 88-0304466 Expiration: 9/19/2004
EMERGENCY : Emergency legislation is requested to maintain ongoing and uninterrupted services for the BizTrak system.
Title
To authorize the Department of Technology Director, on behalf of The Equal Business Opportunity Office (EBOCO), to enter into a maintenance agreement with Business Innovations Plus, (BiPlus) for the maintenance of the BizTrak system; to authorize the expenditure of $24,890.00 from the Technology Director's Office, General Fund, and to declare an emergency ($24,890.00)
Body
WHEREAS, This legislation is to authorize the Department of Technology Director, on behalf of The Equal Business Opportunity Office (EBOCO), to enter into a maintenance agreement with Business Innovations Plus, (BiPlus) for the maintenance of the BizTrak system, and
WHEREAS, This application is an automated tracking system, utilized by the Equal Business Opportunity Office, pursuant to C.C. 3922.02, and is responsible for tracking and monitoring minority and female participation in the city procurement process
WHEREAS, Without full functionality of the BizTrak system, the EBOCO will not be able to generate reports that support an outreach directory, track contract volume, track vendor dollar ranges, vendor utilization, minority and female participation, and other ethnicity participation, and
WHEREAS, The amount of $24,890.00 will provide funding for the services necessary to support the BizTrak system from the period January 1, 2003 through December 31, 2003, and
WHEREAS, The City of Columbus may modify and renew this contract during the next fiscal year to provide additional similar services contingent upon the written approval of both parties and the City's appropriation and authorization of funds, and
WHEREAS, an emergency exists in the usual daily operation of the City in that it is immediately necessary to enter into contract with Business Innovations Plus, Inc. for a maintenance agreement, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Department of Technology Director, on behalf of The Equal Business Opportunity Office (EBOCO), be and is hereby authorized to enter into a maintenance agreement with Business Innovations Plus, (BiPlus) for the maintenance of the BizTrak system, for an amount not to exceed $24,890.00 to support the tracking and reporting of minority and female business enterprises participation in the city procurements.
SECTION 2: That the expenditure of $24,890.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-01
Fund 010
OCA Code: 470724
Object Level 1 03
Object Level 3369
Amount: $24,890.00
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.