Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Finance and Management to establish blanket purchase orders, for the Department of Technology, on behalf of various city departments/divisions, to purchase replacement desktop computers, printers, and computer related products and equipment from existing Universal Term Contracts (UTCs); FL003923 (BPCMP01H) with Resource One Computer Systems, Inc., expiration date March 31, 2011 and FL003934 (BPCMP07F) with Pomeroy IT Solutions, Inc. expiration date March 31, 2011. The desktop computers, printers, and computer related products and equipment are being purchased to replace equipment that is outdated and/or obsolete. The computer equipment being replaced is used for the operation of applications that are vital to the daily operations of the City of Columbus. Equipment replacement is crucial to mitigate computer related performance problems, to operate at peak efficiency, and to meet the City's current minimal specifications/standards.
This legislation also authorizes the City Auditor to transfer funds between Object Level 1-02 to 06 to allow for funding to be available within the appropriate object level to purchase hardware for the Division of Planning and Operations.
Also, this ordinance requests approval of contingency funds in the amount of $11,012.88. These funds will be utilized in the event the Division of Planning and Operations needs to purchase additional computers or computer related equipment from Resource One ($1,322.03) or Pomeroy IT Solutions ($9,690.85) .
EMERGENCY: Emergency designation is requested to expedite establishing the requested purchase orders before year end closing.
FISCAL IMPACT
This purchase will expend $167,245.76 for the purchase of replacement desktop computers, printers, and computer related products and equipment for various city departments/divisions. A $31,673.52 transfer of funds between object levels within the Department of Technology Direct Charge Budget for the Division of Planning and Operations is needed to allocate funds to the appropriate object level to cover the cost of hardware for this purchase. Funds are identified and available in the Department of Technology Information Services budget and will be distributed between vendors as follows: $97,245.76 with Resource One Computer Systems, Inc. and $70,000.00 with Pomeroy IT Solutions.
CONTRACT COMPLIANCE
Vendor Name: Resource One Computer Systems, Inc. CC#: 31-1419297 Expiration Date: 5/6/2011
Vendor Name: Pomeroy IT Solutions CC#: 61-1352158 Expiration Date: 09/22/2011
Title
To authorize the Director of the Department of Finance and Management to establish blanket purchase orders, for the Department of Technology, on behalf of various city departments/divisions, to purchase replacement desktop computers, printers, and computer related products and equipment from existing Universal Term Contracts (UTCs) with Resource One Computer Systems, Inc., and Pomeroy IT Solutions; to authorize a $31,673.52 transfer of funds within the Department of Technology Information Services Fund; and to authorize the expenditure of $167,245.76 from the Department of Technology Information Services Fund; and to declare an emergency. ($167,245.76)
Body
WHEREAS, this legislation authorizes the Director of the Department of Finance and Management, for the Department of Technology, on behalf of various city departments/divisions, to establish blanket purchase orders using existing Universal Term Contracts (UTCs) with Resource One Computer Systems, Inc. (FL003923) and Pomeroy IT Solutions (FL003934), for the purchase of replacement desktop computers, printers, and computer related products and equipment; and
WHEREAS, the desktop computers, printers, and computer related products and equipment used by various city departments/divisions are obsolete and no longer meet the City's current minimal specifications/standards and are in need of replacement. The replacement of these desktop computers, printers and computer related products and equipment will mitigate computer related performance problems and will ensure that the City of Columbus can continue to operate at peak efficiency; and
WHEREAS, this ordinance requests approval of contingency funds in the amount of $11,012.88. These funds will be utilized in the event the Division of Planning and Operations needs to purchase additional computers or computer related equipment from Resource One ($1,322.03) and Pomeroy IT Solutions ($9,690.85); and
WHEREAS, an emergency exists in the daily operation of the city in that it is necessary for the Director of Finance and Management to establish purchase orders from existing Universal Terms Contracts (UTCs) with Resource One Computer Systems (FL003923) and Pomeroy IT Solutions (FL003934), on behalf of the Department of Technology for various city departments/divisions, to replace obsolete desktop computers, printers and computer related equipment and to allow for uninterrupted daily operation activities, for the preservation of public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance and Management, for the Department of Technology, on behalf of various city departments/divisions, is hereby authorized to establish purchase orders totaling $167,245.76 to purchase replacement desktop computers, printers, and computer related products and equipment from existing Universal Term Contracts (UTCs) with Resource One Computer Systems, Inc. (FL003923) in the amount of $97,245.76; and Pomeroy IT Solutions (FL003934) in the amount of $70,000.00. Contingency funds in the amount of $11,012.88, which are included in the total, will be utilized in the event the Division of Planning and Operations needs to purchase additional computers or computer related equipment from Pomeroy IT Solutions ($9,690.85) or Resource One ($1,322.03).
SECTION 2. That the City Auditor is authorized to transfer funds within the Department of Technology Information Services Fund for the Division of Planning and Operations sub-fund 265:
TRANSFER FROM: Division: 47-01| Fund: 514| Sub-fund: 265| OCA Code: 514265| OBJ Level 1: 02| OBJ Level 03: 2193| Amount: $31,673.52
TRANSFER TO: Division: 47-01| Fund: 514| Sub-fund: 265| OCA Code: 514265| OBJ Level 1: 06| OBJ Level 03: 6649| Amount: $31,673.52
SECTION 3. That the expenditure of $167,245.76 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-01| Fund: 514| Sub-fund: 265| OCA Code: 514265| OBJ Level 1: 02| OBJ Level 03: 2193| Amount: $60,000.00 (Planning & Operations - Resource One)
Division: 47-01| Fund: 514| Sub-fund: 240| OCA Code: 514240| OBJ Level 1: 02| OBJ Level 03: 2193| Amount: $37,245.76 (Building & Zoning Services - Resource One)
Division: 47-01| Fund: 514| Sub-fund: 265| OCA Code: 514265| OBJ Level 1: 02| OBJ Level 03: 2193| Amount: $38,326.48 (Planning & Operations - Pomeroy IT Solutions)
Division: 47-01| Fund: 514| Sub-fund: 265| OCA Code: 514265| OBJ Level 1: 06| OBJ Level 03: 6649| Amount: $31,673.52 (Planning & Operations - Pomeroy IT Solutions)
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.