City of Columbus - File #: 0956-2004

• File #: 0956-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/18/2004
• In control: Public Service & Transportation Committee
• On agenda: 6/21/2004
• Final action: 6/23/2004
• Title: To authorize the Finance Director to establish a purchase order for the Fleet Management Division in accordance with the terms and conditions of a Universal Term Contract with Motorola Inc., for the purchase of fifty two (52) XTL5000 Motorola Radios for the Police Division, to authorize the expenditure of $144,456.00 from the General Fund, and to declare an emergency. ($144,456.00)

Date	Ver.	Action By	Action	Result
6/23/2004	1	CITY CLERK	Attest
6/22/2004	1	MAYOR	Signed
6/21/2004	1	Columbus City Council	Approved	Pass
6/21/2004	1	COUNCIL PRESIDENT	Signed
6/14/2004	1	Columbus City Council	Tabled to Certain Date	Pass
6/3/2004	1	FINANCE DIRECTOR	Reviewed and Approved
6/3/2004	1	Service Drafter	Sent for Approval
6/3/2004	1	Auditor Reviewer	Reviewed and Approved
6/3/2004	1	CITY AUDITOR	Reviewed and Approved
6/3/2004	1	Service Drafter	Sent for Approval
6/3/2004	1	CITY ATTORNEY	Reviewed and Approved
6/3/2004	1	Service Drafter	Sent to Clerk's Office for Council
6/2/2004	1	Finance Reviewer	Reviewed and Approved
6/1/2004	1	SERVICE DIRECTOR	Reviewed and Approved
5/26/2004	1	Service Drafter	Sent for Approval
5/19/2004	1	Service Drafter	Sent for Approval
5/18/2004	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND:

This ordinance authorizes the purchase of fifty-two (52) Motorola XTL5000 Mobile Radios for the Police Division from Motorola Inc.  These radios are needed for installation in new patrol vehicles and, in some cases, are replacements for radios lost as a result of accidents. Radios are used by the Police Division to communicate with dispatchers and other response units for emergency situations.

The radios will be purchased in accordance with the terms and conditions of contract FL000799.  Contract Compliance number for Motorola, Inc. (majority) is 361115800 and expires 6/30/2004.

Emergency action is requested to expedite the purchase of the radios prior to the contract expiration date of June 30, 2004. 

FISCAL IMPACT:  Funds are budgeted in the 2004 Fleet Management Budget General Fund for vehicle allocation.  Original General Fund dollars budgeted for this purpose is $2,518,002.00.  The cost of 52 radios will be $144,456.00.  Radios were not purchased by the Police Division in either 2002 or 2003. 

Title

To authorize the Finance Director to establish a purchase order for the Fleet Management Division in accordance with the terms and conditions of a Universal Term Contract with Motorola Inc., for the purchase of  fifty two (52) XTL5000 Motorola Radios for the Police Division, to authorize the expenditure of $144,456.00 from the General Fund, and to declare an emergency. ($144,456.00)

Body

WHEREAS,  the Police Division needs to purchase mobile radios for new patrol vehicles and for replacements; and

WHEREAS,  the Fleet Management Division has General Fund monies budgeted for vehicle and radio purchases, and

WHEREAS,  a Universal Term Contract was established with Motorola Inc., for the purchase of mobile radios, and

WHEREAS,  an emergency exists in the usual daily operation of the Public Service Department, Fleet Management Division, in that it is immediately necessary to expend funds from the General Fund for the purchase of mobile radios for the Police Division to expedite the purchase of the radios prior to the contract expiration date of June 30, 2004, thereby preserving the public health, peace, property, safety, and welfare,

now, therefore,                                          

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Finance Director be and is hereby authorized and directed to issue a purchase order for the Fleet Management Division with Motorola Inc., for the purchase of mobile radios for the Police Division in accordance with the terms and conditions of contract FL000799.

Section 2. That the expenditure of $144,456.00, or so much thereof as may be necessary, be and is hereby authorized from the General Fund budget within the Fleet Management Division; Department No. 59-05; Fund 010; OCA Code 591201; OL3 Code 6650.

Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.