Explanation
Ordinance number 0761-2013, approved by City Council on April 1, 2013, authorized the Board of Health to enter into a contract with The Ohio State University, University Reference Laboratories in the amount of $38,368.00 to provide Laboratory Testing and Diagnostic Services to assure quality medical care to eligible persons living with HIV or AIDS in central Ohio (Franklin, Licking, Delaware, Morrow, Union, Madison, Pickaway and Fairfield counties) for the contract period of April 1, 2013 through February 28, 2014.
This ordinance is needed to modify and increase contract EL015150 in the amount of $154,694.00 for the total contract amount not to exceed $193,062.00 with The Ohio State University, University Reference Laboratories.
This modification is needed to provide additional funding for The Ohio State University, University Reference Laboratories for the provision of Laboratory Testing and Diagnostic Services for persons living with HIV or AIDS in Delaware, Fairfield, Franklin, Licking, Madison, Morrow, Pickaway, and Union counties. These services were advertised through vendor services (SA004818) in February, 2013 according to bidding requirements of the City Code. The initial contract amount was determined based on budget availability for this service. As the grant period has progressed and budget resources have become available to be reallocated it is necessary to provide additional funding for laboratory services with several vendors. It has been determined that this vendor requires additional funding to continue to provide Laboratory Services to HIV Care clients.
This modification will increase the amount of the contract; other contract terms will remain the same. The modification amount was determined based on negotiations with the vendor. This ordinance will provide anticipated funding for the remainder of the contract period and it would be manifestly impractical to bid this contract for the remainder of the grant period ending February 28, 2014.
The contract compliance number for The Ohio State University, University Reference Laboratories is 311416337.
Emergency action is requested to provide for this contract modification in order to ensure timely payments to the Contractor.
FISCAL IMPACT: The funds needed to modify and increase this contract with The Ohio State University, University Reference Laboratories are budgeted within the Health Department Grants Fund.
Title
To authorize and direct the Board of Health to modify and increase an existing contract for Laboratory Testing and Diagnostic Services for HIV care patients with The Ohio State University, University Reference Laboratories; to authorize the expenditure of $154,694.00 from the Health Department Grants Fund; and to declare an emergency. ($154,694.00)
Body
WHEREAS, $154,694.00 in additional funds are needed for the continued provision of Laboratory Testing and Diagnostic services for HIV care patients for The Ohio State University, University Reference Laboratories; and,
WHEREAS, it is necessary to modify and increase contract EL015150 with The Ohio State University, University Reference Laboratories for these services; and,
WHEREAS, this ordinance is being submitted as an emergency measure so that timely payment of needed services can proceed without interruption; and
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to modify contract EL015150 for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to modify and increase contract EL015150 with The Ohio State University, University Reference Laboratories, by adding an additional $154,694.00 to the contract for a new total contract amount not to exceed $193,062.00.
SECTION 2. That the expenditure of $154,694.00 is hereby authorized from the Health Department Grants Fund, Fund No. 251, Health Department, Division 50-01, Grant No. 501314, OCA 501314, Object Level One 03, Object Level Three 3351.
SECTION 3. That this modification is in compliance with Section 329.16 of the Columbus City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.