Explanation
BACKGROUND: This ordinance is for the option to establish nine UTC contracts for Water Meters and Appurtenances for the Division of Power and Water (Water), the sole user. These contracts will provide for the purchase of meters and various appurtenances for installation in the City's water distribution system. The term of the proposed option contracts would be approximately two years, expiring February 28, 2014, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on April 12, 2012.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA004307). Forty two (42) bids were solicited: (M1A-0, F1-0, MBR-0). Nine (9) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Badger Meter, Inc., MAJ, CC# 39-0143280 expires 01/14/2013, Items 1-6, 8-11, 14-25 and 49, $1.00
Ferguson Waterworks, MAJ, CC# 54-1211771 expires 08/24/2012, Items 12, 26, 27, 29, 30 and 51, $1.00
Metron Farnier, LLC, MAJ, CC# 84-1328980 expires 09/20/2013, Item 28, $1.00
Sensus USA, Inc., MAJ, CC# 51-0338883 expires 05/17/2014, Items 7 and 54, $1.00
Neptune Equipment Co., CC# 31-0591457 expires 04/03/2014, Items 13, 31-34 and 52, $1.00
Utility Service & Supply, Inc., CC# 31-0648199 expires 04/12/2014, Items 35-39, $1.00
Mueller Systems, LLC, CC# 37-1388051 expires 03/19/2014, Item 50, $1.00
Consolidated Electronic Wire & Cable, CC# 36-2131248 expires 03/30/2014, Item 48, $1.00
Itron, Inc., CC# 91-1011792 expires 11/30/2013, Item 56, $1.00
Total Estimated Annual Expenditure: $2.2 million, Division of Power and Water (Water), the sole user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Mail, Print Services and UTC Fund Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into nine (9) contracts for the option to purchase Water Meters and Appurtenances with Badger Meter, Inc., Ferguson Waterworks, Metron Farnier, LLC, Sensus USA, Inc., Neptune Equipment Co., Utility Service & Supply, Inc., Mueller Systems, LLC, Consolidated Electronic Wire & Cable and Itron, Inc.; to authorize the expenditure of $9.00 to establish the contracts from the Mail, Print Services and UTC Fund Account; and to declare an emergency. ($9.00).
Body
WHEREAS, Water Meters and Appurtenances are utilized for repairs and new installations throughout the City's water distribution system; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 12, 2012 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a supply of Water Meters and Appurtenances, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract for the option to contract for Water Meters and Appurtenances, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contracts for the option to purchase Water Meters and Appurtenances in accordance with Solicitation No. SA004307 for a term of approximately two years, expiring February 28, 2014, with the option to renew for one (1) additional year, as follows:
Badger Meter, Inc., Items 1-6, 8-11, 14-25 and 49, $1.00
Ferguson Waterworks, Items 12, 26, 27, 29, 30 and 51, $1.00
Metron Farnier, LLC, Item 28, $1.00
Sensus USA, Inc., Items 7 and 54, $1.00
Neptune Equipment Co., Items 13, 31-34 and 52, $1.00
Utility Service & Supply, Inc., Items 35-39, $1.00
Mueller Systems, LLC, Item 50, $1.00
Consolidated Electronic Wire & Cable, Item 48, $1.00
Itron, Inc., Item 56, $1.00
SECTION 2. That the expenditure of $9.00 is hereby authorized from Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.