Explanation
1. BACKGROUND:
This legislation authorizes the City to reimburse the Ohio Department of Transportation in an amount up to $3,003.20 for the Town Street Improvement project. ODOT recently completed accounting for this project and after final costs were calculated it was determined the City of Columbus received disbursement of funds in the amount of $3,003.20 over the amount it should have been reimbursed. Therefore, this amount is now due to the Ohio Department of Transportation.
This improvement included the full depth replacement of Town Street with granite pavers, narrowing the existing roadway, and widening the sidewalks with tree lawns and trees. The project also included necessary sewer work in the area of the project.
2. FISCAL IMPACT:
Funding for this expense is available within the Street and Highway Improvement Fund for the Division of Design and Construction.
3. EMERGENCY DESIGNATION
Emergency action is requested to allow immediate payment of this expense in order to maintain proper accounting and to provide payment to ODOT at the earliest possible time.
Title
To authorize the Director of Public Service to reimburse the Ohio Department of Transportation for costs incurred in the Town Street Improvement project; to amend the 2010 C.I.B; to authorize the transfer and expenditure of funds within the Street and Highway Improvement Fund in the amount of $3,003.20 for the Division of Design and Construction; and to declare an emergency. ($3,003.20)
Body
WHEREAS, the Ohio Department of Transportation recently completed final accounting for the Town Street Improvement project; and
WHEREAS, it was determined that the City received reimbursement in excess of what it should have received, and
WHEREAS, it is necessary to provide payment in the amount of $3,003.20 to the Ohio Department of Transportation for this overpayment; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction that in order to maintain proper accounting practices and provide payment to ODOT expediently, it is necessary to authorize funding for this reimbursement; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to reimburse the Ohio Department of Transportation for costs incurred in the construction of the Town Street Improvement project in the amount of up to $3,003.20, for the Division of Design and Construction.
SECTION 2. That the 2010 C.I.B established within ordinance 0564-2010 be and hereby is amended as follows:
Fund /Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
704 / 766999-100000 / Unallocated Balance Fd. 766 / $39,499.00 (Carryover) / ($3,003.20) (Carryover) / $36,495.00 (Carryover)
766 / 530161-100059 / Roadway Improvements - Town Street Improvements / $0.00 (Carryover) / $3,003.20 (Carryover) / $3,003.20 (Carryover)
SECTION 3. That the sum of $3,003.20 be and hereby is appropriated from the unappropriated balance of Fund 766, the Street and Highway Improvement Fund, and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2010, as follows:
59-12 Division of Design and Construction
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
766 / 766999-100000 / Unallocated Balance Fund 766 / 06/6600 / 766999/ $3,003.20
SECTION 4. That the Transfer of monies within the Street and Highway Improvement Fund be authorized as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA / Amount
766 / 766999-100000 / Unallocated Balance Fund 766 / 06/6600 / 766999 / $3,003.20
Transfer to:
Fund / Project / Project Name / O.L. 01/03 Codes / OCA / Amount
766 / 530161-100059 / Roadway Improvements - Town Street Improvements / 06-6600 / 766159 / $3,003.20
SECTION 5. That the funds appropriated in Section 3 shall be paid upon the order of the Director of Public Service and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.