Explanation
This legislation authorizes the City Auditor to transfer $11,575 within Public Safety Bond Fund and amend the Capital Improvement Budget. The legislation also authorizes the Director of Finance and Management, on behalf of the Division of Support Services, to establish a purchase order with MCM Technology, LLC, for the purchase and installation of asset management and maintenance tracking system specific to the Department of Public Safety, Division of Support Services.
Bid Information: The Purchasing Office advertised and solicited competitive bids in accordance with the Columbus City Code; Section 329.06(a) bid SA002175JY. Four bids were received.
1. IBM - (compliant, not low bidder) $ 198,480.96
2. MCM Technology, LLC - (compliant and low bidder) $ 138,990.43
3. Aleier, Inc. - (compliant, not low bidder) $ 218,351.00
4. TMA Systems, LLC - (not compliant) $ 91,654.00
Contract Compliance: MCM Technology, LLC - #06-1649467
Emergency Designation: Emergency designation is requested due to the time issues in the implementation of Homeland Security Projects and mandated FCC requirements.
FISCAL IMPACT:
Funding for this expenditure is available in the Public Safety's Capital Improvement Fund. The transfer and amendment are necessary to properly align available cash and authority with projected expenditures.
Title
To amend the 2006 Capital Improvement Budget, to authorize the transfer of cash between projects in the Safety Voted Bond Fund, to authorize the Director of Finance and Management to establish a purchase order with MCM Technology, LLC, for the purchase and installation of an asset management and maintenance tracking system specific to the Department of Public Safety, Division of Support Services, to authorize the expenditure of $138,990.43 from the Public Safety's Safety Voted Bond Fund, and to declare an emergency. ($138,990.43).
Body
WHEREAS, the responsibility of the Police and Fire Communications Systems will continue to be that of the Department of Public Safety, Division of Support Services; and,
WHEREAS, the Division of Support Services has a need to establish a purchase order with MCM Technology, LLC, for the purchase and installation of asset management and maintenance tracking system specific to the Department of Public Safety, Division of Support Services; and,
WHEREAS, MCM Technology, LLC, submitted the best bid; and,
WHEREAS, it is necessary to transfer $11,575 within Public Safety's Capital funds and amend the CIB to properly align budget authority and available cash with projected expenditures; and,
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services in that it is immediately necessary to establish a Purchase Order for the purchase and installation of an asset management and maintenance tracking system specific to the Department of Public Safety, Division of Support Services, in order to preserve the public peace, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the 2006 Capital Improvement Budget is amended within fund 701 as follows:
CURRENT CIB
Division 3002|Fund 701|Project No 320001|Amount $1,310,000
Division 3003|Fund 701|Project No 330041|Amount $89,822
REVISED CIB
Division 3002|Fund 701|Project No 320001|Amount $1,321,575
Division 3003|Fund 701|Project No 330041| Amount $78,247
Section 2. That the City auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond as follows:
From:
Division 3003|Fund 701|Project No 330041|South Dorm Renovation|Amount $11,575
To:
Division 3002|Fund 701|Project No 320001|Police & Fire Communications Systems|Amount $11,575.
Section 3. That the Director of Finance and Management be and hereby authorized to establish a purchase order with MCM Technology, LLC, for the purchase and installation of asset management and maintenance tracking system specific to the Department of Public Safety, Division of Support Services.
Section 4. That this agreement is made in accordance with the Columbus City Code, Section 329.06(a).
Section 5. That for the purpose stated in Section 3 hereof, the expenditure of $138,990.43 or so much thereof as may be needed, is hereby authorized from:
Division 30-02/ Fund 701/Obj level 3, 3372/Project Number 320001/ OCA Code 642629/ Amount $11,575.00
Division 30-02/Fund 701/Obj level 3, 6644/Project Number 320001/OCA Code 642629/ Amount $127,415.43
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.