City of Columbus - File #: 1649-2003

• File #: 1649-2003
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/18/2003
• In control: Safety Committee
• On agenda: 7/14/2003
• Final action: 7/16/2003
• Title: To authorize and direct the Finance Director to enter into contract with Roy Tailors Uniform Company of Columbus, Inc. to purchase police uniforms for the Division of Police from an existing UTC, to authorize the expenditure of $1,179,238.77 from the General Fund and the Government Grant Funds; and to declare an emergency. ($1,179,238.77)

Date	Ver.	Action By	Action	Result
7/16/2003	1	MAYOR	Signed
7/16/2003	1	CITY CLERK	Attest
7/14/2003	1	Columbus City Council	Approved	Pass
7/14/2003	1	COUNCIL PRESIDENT	Signed
7/1/2003	1	Auditor Reviewer	Reviewed and Approved
7/1/2003	1	CITY AUDITOR	Reviewed and Approved
7/1/2003	1	Safety Drafter	Sent for Approval
7/1/2003	1	CITY ATTORNEY	Reviewed and Approved
7/1/2003	1	Safety Drafter	Sent to Clerk's Office for Council
6/30/2003	1	ODI DIRECTOR	Reviewed and Approved
6/30/2003	1	Safety Drafter	Sent for Approval
6/26/2003	1	Finance Reviewer	Reviewed and Approved
6/26/2003	1	Safety Drafter	Sent for Approval
6/26/2003	1	ODI Drafter	Sent for Approval
6/25/2003	1	FINANCE DIRECTOR	Reviewed and Approved
6/24/2003	1	Finance Reviewer	Reviewed and Approved
6/19/2003	1	Safety Reviewer	Reviewed and Approved
6/19/2003	1	SAFETY DIRECTOR	Reviewed and Approved
6/18/2003	1	Safety Drafter	Sent for Approval
6/18/2003	1	Safety Drafter	Sent for Approval
6/18/2003	1	Safety Reviewer	Reviewed and Approved
6/18/2003	1	Safety Reviewer	Reviewed and Approved

Explanation

1.                     BACKGROUND:                                                                                                                                                   

A.                     Need: The City of Columbus, Ohio and FOP Lodge No. 9, as well as AFSCME Local 1632, have collective bargaining

                agreements which require the City to provide uniforms to all bargaining unit members at no cost to the employee. This

                ordinance will enable the division to contract for uniforms for its personnel.

B.                     Bid Information: The Purchasing Office has set up a universal term contract FL001055 for the purchase of uniforms.

                This UTC was made in response of bid # SA000125DRM.

C.                     Contract Compliance No.: 31-1261664

D.                     Emergency Designation: Emergency legislation is requested because Division Personnel are having their yearly

                inspections of uniforms the first two weeks of April and we will need to set up orders from these inspections.

2.                     FISCAL IMPACT:

$1,278,500.00 is budgeted in the 2003 Police's General Fund Budget for the purchase of uniforms. In addition funds are available from the Bulletproof Vest Partnership grant. $1,170,300.00 was encumbered in 2002 for the purchase of uniforms.

Title

To authorize and direct the Finance Director to enter into contract with Roy Tailors Uniform Company of Columbus, Inc. to purchase police uniforms for the Division of Police from an existing UTC, to authorize the expenditure of $1,179,238.77 from the General Fund and the Government Grant Funds; and to declare an emergency. ($1,179,238.77)

Body

WHEREAS, the Purchasing Office has an existing Universal Term Contract FL001055 for the purchase of uniforms; and

WHEREAS, the Division of Police has a continuing need for uniforms, and uniform parts for its members; and

WHEREAS, an emergency exists in the usual operation in the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into a contract with Roy Tailors Uniform Company of Columbus, Inc. for the preservation of the public, health, peace, property, safety, welfare; now therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Finance Director be and is hereby authorized and directed to enter into contract with Roy Tailors Uniform Company of Columbus, Inc. for the purchase of police uniforms for the Division of Police on the basis of UTC # FL001055.

Section 2. That the expenditure of $1,179,238.77 or so much thereof as may be needed is hereby authorized as follows:

DEPT                              FUND                            OBJ LEVEL (1)                     OBJ LEVEL (3)                                OCA#                             AMOUNT

30-03                                 010                                       02                                             2221                               300327                           $1,178,500.00

30-03                                 220                                       02                                             2221                               331003                                       738.77

Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the May neither approves nor vetoes the same.