Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology to modify and extend an existing contract in accordance with the terms and conditions established in the original master agreement with The Plannet Group, LLC; This contract modification is needed to continue with the original project schedule and the provisions for services between the City of Columbus and The Plannet Group, LLC for the purpose of providing security and related services for the City's current web environment and web-hosting services. It has become necessary to continue work that was begun in 2007 associated with bringing the City's web servers in-house (internally hosted).
This legislation requests approval to modify an existing contract (EL007166), with the original vendor The Plannet Group, LLC, to extend the coverage period from April 30, 2008 through December 31, 2008; originally legislated and approved through Ordinance Numbers #0683-2007 and #0698-2007, passed by City Council on July 9, 2007 and May 21, 2007; to allow the Plannet Group, LLC to continue providing security and related services for the City's current web environment and web hosting services. This contract modification will extend the coverage period from April 30, 2008 through December 31, 2008.
EMERGENCY DESIGNATION:
Emergency designation is requested due to the immediate need to modify and extend a contract with The Plannet Group, LLC to continue with services that are necessary for the purpose of providing security and related services for the City's current web environment and web-hosting services that support the usual daily operation of the Department of Technology.
FISCAL IMPACT:
During fiscal year 2007, $159,400.00 was legislated (EL007166) for services provided by the Plannet Group, LLC. Funds for this year's contract modification were identified, budgeted and are available within the Department of Technology, Information Services Fund in the amount of $40,563.44, for the coverage period of April 30, 2008 through December 31, 2008. The aggregate contract total, including this modification, through the Department of Technology is $199,963.44.
CONTRACT COMPLIANCE :
Vendor Name: The Plannet Group, LLC FID/CC#: 02-0540101 Expiration Date: 03/28/2009
Title
To authorize the Director of the Department of Technology to modify and extend an existing contract, with The Plannet Group, LLC for the purpose of providing security and related services for the City's current web environment and web-hosting services; and to authorize the expenditure of $40,563.44 from the Department of Technology, Information Services Fund; and to declare an emergency. ($40,563.44)
Body
WHEREAS, this legislation authorizes the Director of the Department of Technology to modify and extend an existing contract with the Plannet Group, LLC to continue the provisions for services between the City of Columbus and The Plannet Group, LLC for the purpose of providing security and related services for the City's current web environment and web hosting services; and to continue services associated with bringing the City's web servers in-house (internally hosted); and
WHEREAS, this legislation requests approval to modify an existing contract (EL007166), with the original vendor The Plannet Group, LLC, to extend the coverage period from April 30, 2008 through December 31, 2008; originally legislated and approved through Ordinances #0683-2007 and #0698-2007, passed by City Council on July 9, 2007 and May 21, 2007; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to extend a contract with The Plannet Group, LLC, for the purpose of providing security and related services for the City's current web environment and web hosting services; and to avoid any interruption in the performance of services that are necessary; for the preservation of the public health, peace, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology is hereby authorized and directed to modify and extend an existing contract in accordance with the terms and conditions established in the original master agreement, with The Plannet Group, LLC, to extend the coverage period from April 30, 2008 through December 31, 2008, for the purpose of providing security and related services for the City's current web environment and web hosting services.
SECTION 2: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 3: That the Director of the Department of Technology be and is hereby authorized to modify and extend a contract with the Plannet Group, LLC for the purpose of providing security and related services for the City's current web environment and web hosting services, in an amount not to exceed $40,563.44.
SECTION 4: That the expenditure of $40,563.44 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-02|Fund: 514|Subfund 001|OCA Code: 470113|Obj. Level 1: 03|Obj. Level 3: 3369|Amount: $40,563.44|
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.