Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to enter into a planned contract modification for professional engineering services with URS Corporation-Ohio, Inc., in connection with the Big Walnut Augmentation/Rickenbacker Sanitary Interceptor-Lockbourne Intermodal Project.
This contract modification will authorize the preparation of construction plans and specifications for a sanitary subtrunk sewer that will provide sanitary sewer service to the western portion of the Rickenbacker Air National Guard Base and will include service to the Village of Lockbourne and the proposed intermodal transportation facility.
Included in the original project design was a significant amount of additional storage volume in the Interceptor to aid in treatment plant and sewer system operations; which dictated certain piping sizes and construction methods. With the design and imminent construction of the Olentangy-Scioto Intercepting Sewer (OSIS) Augmentation Relief Sewer (OARS - CIP 650704), the additional storage volume in the Lockbourne Inter-modal Sewer (LIS) was deemed unnecessary. Thus, the thorough investigation of a down-sizing of the LIS and the probable the redesign of the LIS for smaller diameters and revised construction methods was deemed prudent.
This modification funds the effort to down-size the existing 12' tunnel-driven project. It assumes the re-use of any and all applicable information and effort applied to original design in aid of revising any such original requirements that may provide a more economical LIS. Such project parameters might include, but are not limited to, lowering the carrier pipe sizing; revising the tunnel construction method; and possibly restructuring land acquisition demands.
B. PROCUREMENT INFORMATION:
The basis for selection of the chosen professional engineering services firm: The Department of Public Utilities advertised a Request for Proposals (RFP) for six Wastewater Treatment Plant projects in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. Three firms submitted detailed proposals for this project to the Director of Public Utilities, on March 31, 2006.
URS Corporation 34-0939859 | MAJ | Columbus, Ohio
Camp Dresser & McKee 04-2473650 | MAJ | Columbus, Ohio
Ms Consultants, Inc. 34-6546916 | MAJ | Columbus, Ohio
These proposals were reviewed and ranked by a Professional Engineering Services Selection Committee in order to determine the consultant best qualified to provide the services for this project. The committee ranked the proposals on quality, feasibility and cost. After careful consideration, the committee recommended that URS Corporation-Ohio, Inc. be selected to provide the engineering services for this project, for which the Director of Public Utilities has concurred.
Amount of additional funds to be expended: $1,326,630.00
Original Contract $ 3,865,122.72
Modification No. 1 $ 1,326,630.00
Proposed Future Modifications $ 0.00
PROPOSED TOTAL AMOUNT $ 5,191,752.72
Reasons additional goods/services could not be foreseen:
This contract modification No. 1 was a planned continuation of the services included within the existing contract's scope of service based on the investigation of a down-sizing of the LIS and the probable redesign of the LIS for smaller diameter pipe sizing because of the imminent construction of the Olentangy-Scioto Intercepting Sewer.
Reason other procurement processes are not used:
Re-bid of the project under the new requirements will likely result in a higher project costs as much of the project history would be lost and required to be rediscovered by another consultant unless won by the same consultant. In such a case, we would have wasted significant time in acquiring and evaluating the new proposals without significant benefit.
How cost of modification was determined:
Estimates were provided by the consultant for the number of hours needed to complete the remaining portions of work. Costs were generated using the hourly rates included in the original contract.
C. Contract Compliance No.: 34-0939859 | 08/28/2011 | MAJ
This company is not debarred according to the State Auditor's Findings for Recovery Database
D. Emergency Designation: Emergency designation is not requested
2. FISCAL IMPACT:
This ordinance authorizes the City Auditor to transfer 1,326,630.00 in funds from the Sanitary Build America Bond (B.A.B.s) Fund for this expenditure and to amend the 2010 Capital Improvements Budgets to establish sufficient budget authority for this expenditure for the Division of Sewerage and Drainage.
Title
To authorize the Director of Public Utilities to execute a planned contract modification for the professional services agreement with URS Corporation-Ohio, Inc. for the Lockbourne Intermodal Sewer project; to authorize the transfer within and expend of $1,326,630.00 in funds from the Sanitary B.A.B.s (Build America Bonds) Fund to establish sufficient budget authority to cover the expenditure upon passage of the ordinance for the Division of Sewerage and Drainage. ($1,326,630.00).
Body
WHEREAS, Contract No. EL0066299 was authorized by Ordinance No. 1894-2006, as passed by Columbus City Council on November 20, 2006 for the purpose of authorizing the Director of Public Utilities to enter into a contract for professional engineering services with URS Corporation for the Lockbourne Intermodal Sewer project; this contract was executed December 12, 2006, and was approved by the City Attorney on December 19, 2006 in the amount of $3,865,122.72; and
WHEREAS, it is necessary to modify the subject contract in order to provide funding for the additional engineering services now needed to modify the original scope of the project due the projected impact of the Olentangy-Scioto Intercepting Augmentation Relief Sewer ; and
WHEREAS, it is necessary to authorize the transfer within funds from the Sanitary B.A.B. (Build America Bonds) Fund in the amount of $1,326,630.00 for purposes of providing sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Sanitary B.A.B. (Build America Bonds) Fund; and
WHEREAS, it is necessary to authorize an amendment to the 2010 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditures and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to modify the professional engineering services agreement with URS Corporation for the Lockbourne Intermodal Sewer project, at the earliest practical date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL006629 with URS Corporation, 277 West Nationwide Boulevard, Columbus, Ohio 43215, for the Lockbourne Intermodal Sewer project, in order to provide the professional engineering services in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer of $1,326,630.00 within the Department of Public Utilities, Division of Sewerage and Drainage, Dept/Div. No. 60-05, Sewerage and Drainage Sanitary B.A.B.s (Build America Bonds) Fund, Fund No. 668 | Div. 60-05 | Object Level Three 6676, as follows:
From:
Project No. | Project Name | OCA Code | Change
650351-100001| Wastewater Treatment Facilities Construction and Contingencies | 664351 | (-$1,326,630.00)
To:
Project No. | Project Name | OCA Code | Change
650491-100002 | Lockbourne Intermodal Sewer Project | 684912 | (+$1,326,630.00)
Section 3. That the City Auditor be and hereby is authorized to expend a total of $1,326,630.00 from the Sanitary B.A.B.s (Build America Bonds) Fund | Fund 668 | Div. 60-05 | Proj. 650491-100002 | OCA Code 684912 | Object Level Three 6676.
Section 4. That the 2010 Capital Improvements Budget Ordinance 0564-2010 is hereby amended as follows, to provide sufficient budget for the award of the agreement stated herein:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650351-100001 | Wastewater Treatment Facilities Construction and Contingencies | $2,265,551(carryover) | $938,921 | (-$1,326,630)
650491-100002 | Lockbourne Intermodal Sewer Project | $0 | $1,326,630 | (+$1,326,630)
Section 5. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 8. That the said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.