Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Glaus, Pyle, Schomer, Burns and Dehaven DBA GPD Group, for the Playground Renovations 2023 - Site Design Project. The contract amount is $334,802.03, with a contingency of $15,197.97, for a total of $350,000.00 being authorized by this ordinance.
This project focuses upon providing safe parks and accessible play opportunities for children throughout the City of Columbus. On a recurring basis, the Columbus Recreation and Parks Department renovates playgrounds that have reached the end of their useful life and are in need of replacement. The Columbus Recreation and Parks Department has over 170 playgrounds in its park system and this project will improve 12 sites, including Albany Crossing Park, Easthaven Park, Karns Park, Lazelle Woods Park, Mifflin Park, Nelson Park, Rhodes Park, Saunders Park, Schiller Park, Tuttle Park, Westgate Park, and Williams Creek Park. These funds are for site design at these twelve sites, which will incorporate the quality based designs from the four pre-qualified playground vendors.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status): Proposals were advertised to firms that were pre-qualified through the bi-annual Request for Statement of Qualification (RSFQ) process, in accordance with City Code Section 329, on July 29, 2024 and received by the Recreation and Parks Department on August 16, 2024. Request for proposals were received by the following companies:
Glaus, Pyle, Schomer, Burns and Dehaven DBA GPD Group (MAJ)
Of note, professional services contracts are quality based selections and not based on price. Costs were not requested nor were they part of this evaluation.
In accordance with City Code, a selection team evaluated the proposals and recommended Glaus, Pyle, Schomer, Burns and Dehaven DBA GPD Group be selected to perform the work. The firm was chosen based on their referenced projects, experience, qualifications, availability, timeline and project approach.
As part of their bid, Glaus, Pyle, Schomer, Burns and Dehaven DBA GPD Group has proposed the following vendors to fulfill the Office of Diversity and Inclusion project goal:
CAP-STONE & Associates, Inc. (WBE)
Certification of the MBE’s and WBE’s being proposed are in good standing at the time the bid is being awarded.
Principal Parties:
Glaus, Pyle, Schomer, Burns and Dehaven DBA GPD Group
1801 Watermark Drive, Suite 210
Columbus, Ohio 43215
Angela Short 614-588-8955
Contract Compliance Number: 006560
Contract Compliance Expiration Date: May 24, 2025
Emergency Justification: Emergency action is requested because playground equipment manufacturing lead time is commonly in excess of 12 to 16 weeks, allowing the project to be scheduled around the academic year and minimizing impacts to summer programming.
Benefits to the Public: Safe and accessible playgrounds are one of the core charges of Recreation and Parks. The Department monitors the life span of play spaces routinely to make sure that safe and quality equipment is provided to the public.
Community Input/Issues: Playground improvements have been discussed at Area Commission meetings and residents have requested playground improvements to provide more up to date equipment. These improvements allow for more physical development and socialization.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by improving neighborhood parks and providing playgrounds that support wellness.
Fiscal Impact: $350,000.00 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this expenditure.
Title
To authorize the Director of Recreation and Parks to enter into contract with Glaus, Pyle, Schomer, Burns and Dehaven DBA GPD Group for the Playground Renovations 2023 - Site Design Project; to authorize the transfer of $350,000.00 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2024 Capital Improvements Budget; to authorize the expenditure of $350,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($350,000.00)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Glaus, Pyle, Schomer, Burns and Dehaven DBA GPD Group for the Playground Renovations 2023 - Site Design Project; and
WHEREAS, it is necessary to authorize the transfer of $350,000.00 within the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it is necessary to authorize the amendment of the 2024 Capital Improvements Budget Ordinance 1907-2024 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $350,000.00 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, an emergency exists in the usual daily operations of the Recreation and Parks Department in that it is immediately necessary to authorize the Director to enter into contract with Glaus, Pyle, Schomer, Burns and Dehaven DBA GPD Group because playground equipment manufacturing lead time is commonly in excess of 12 to 16 weeks, allowing the project to be scheduled around the academic year and minimizing impacts to summer programming, all for the immediate preservation of the public health, peace, property, and safety, NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized to enter into contract with Glaus, Pyle, Schomer, Burns and Dehaven DBA GPD Group for the Playground Renovations 2023 - Site Design Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $350,000.00, or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2024 Capital Improvements Budget Ordinance 1907-2024 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects:
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P511013-202403 / 2024 Playgrounds Package 3 (Voted Carryover) / $397,791 / $397,791 / ($350,000) / $47,791 / $47,791
Fund 7702 / P511013-202324 / Playground Renovations 2023-2024 (Voted Carryover) / $0 / $0 / $350,000 / $350,000 / $350,000
SECTION 7. That for the purpose stated in Section 1, the expenditure of $350,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.