Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish a Universal Term Contract (UTC) for the option to purchase PHS Pharmaceuticals with Capital Wholesale Drug Co. The Columbus Public Health Department is the sole user for Public Health priced pharmaceuticals used in the Health Department operations. The FDA-approved prescription drugs and other products provided will be used in servicing the health needs of the community. The term of the proposed option contract would be approximately three (3) years, expiring December 31, 2025, with the option to renew for one (1) additional year.
The Purchasing Office opened formal bids on October 31, 2022. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329.06 relating to competitive bidding (Request for Quotation No. RFQ023183). One (1) bid was received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidder as follows:
Capital Wholesale Drug Co., CC# 006062 expires (Pending), Items 1-5, 8-19, 23-27, 33-37, 39-46, 48-52, 54, 56-60, 62-64, 65-70, 74-78, 82-84, 87, 89, 92-93, 95, 98, and 101-102, $1.00
Total Estimated Annual Expenditure: $125,000, Columbus Public Health, the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance to ensure that prescription drugs and products are readily available in the Columbus Health Department operations.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into a Universal Term Contract for the option to purchase PHS Pharmaceuticals with Capital Wholesale Drug Co.; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00).
Body
WHEREAS, the PHS Pharmaceuticals UTC will provide for the purchase of Public Health Service priced pharmaceuticals used in the Health Department operations; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on October 31, 2022 and selected the overall lowest, responsive, responsible and best bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Columbus Public Health Department and prescription drugs and other products are used to provide health needs for the community in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase PHS Pharmaceuticals to ensure that prescription drugs and products are readily available in the Columbus Health Department operations, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contract for the option to purchase PHS Pharmaceuticals in accordance with Request for Quotation RFQ23153 for a term of approximately three (3) years, expiring December 31, 2025, with the option to renew for one (1) additional year, as follows:
Capital Wholesale Drug Co., Items 1-5, 8-19, 23-27, 33-37, 39-46, 48-52, 54, 56-60, 62-64, 65-70, 74-78, 82-84, 87, 89, 92-93, 95, 98, and 101-102, $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002025 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.