Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with John Eramo & Sons, Inc., in the amount of $1,913,131.73; to encumber funds with the Design & Construction Division for inspection, testing and prevailing wage coordination services in the amount of $266,531.00; for the Dublin Road 12-Inch Water Main Improvements Project, Division of Power and Water Contract Number 1106.
This project consists of constructing a 12-inch water main along Dublin Road between Grandview Ave. and the I-670 freeway access ramps and along Grandview Ave. between Dublin Rd. and Ridge St. The purpose of this project is to improve fire flows and replace inadequate existing water lines by installing a 12-inch water main and transferring service taps and replacing fire hydrants. This project consists of approximately 5,200 linear feet of water main.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened five bids on April 14, 2010. Bids were received from: John Eramo & Sons, Inc. - $1,913,131.72; Elite Excavating Co. of Ohio. - $2,060,943.18; Shelly & Sands Inc. - $2,065,380.05; Danbert Inc. - $2,257,660.45; George J. Igel & Co., Inc - $2,295,004.40.
The lowest bid was from John Eramo & Sons, Inc. in the amount of $1,913,131.72. Their Contract Compliance Number is 31-0724866 (expires 02/05/12, Majority). Additional information regarding each bidder, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
3. FISCAL IMPACT: This Ordinance authorizes the City Auditor to appropriate and transfer funds from the Water System Reserve Fund to the Ohio Water Development Authority (OWDA) Fund in order to fund this proposed expenditure. This transaction is a temporary measure that is required until such a time as the Division is able to execute a loan with the Ohio Water Development Authority (OWDA) and reimburse the Water System Reserve Fund. The loan is expected to be approved on Thursday, May 27, 2010.
Title
To authorize the Director of Public Utilities to execute a construction contract with John Eramo & Sons, Inc. for the Dublin Road 12-Inch Water Main Improvements Project; to provide for payment of inspection, material testing and related services to the Design & Construction Division; to authorize the appropriation and transfer of $2,179,662.72 from the Water System Reserve Fund to the Ohio Water Development Authority (OWDA) Fund; and to authorize the appropriation and expenditure of $2,179,662.72 from the Ohio Water Development Authority (OWDA) Fund. ($2, 179,662.72)
Body
WHEREAS, five bids for the Dublin Road 12-Inch Water Main Improvements Project were received and publicly opened in the offices of the Director of Public Utilities on April 14, 2010; and
WHEREAS, the lowest and best bid was from John Eramo & Sons, Inc. in the amount of $1,913,131.73; and
WHEREAS, it is necessary to authorize the Director of the Department of Public Utilities to award and execute a construction contract and to encumber and expend funds to provide for payment of inspection, testing and prevailing wage coordination services costs associated with the Dublin Road 12-Inch Water Main Improvements Project; and
WHEREAS, it is immediately necessary to both appropriate funds from the Water System Reserve Fund and to authorize the transfer of said funds into the Ohio Water Development Authority (OWDA) Fund, in order to temporarily fund this expenditure, until such time as the City is able to execute a loan for the above stated purpose and reimburse the Water System Reserve Fund; and
WHEREAS, the City anticipates incurring certain Original Expenditures (as defined in Section 1.150-2(c) of the Treasury Regulations (the "Treasury Regulations") promulgated pursuant to the Internal Revenue Code of 1986, as amended) with respect to the construction of the Project described in this Ordinance (collectively, the "Project"); and
WHEREAS, the aggregate principal amount which the City will issue to finance this phase of the project is presently expected not to exceed $2,179,662.72; and
WHEREAS, the aggregate principal amount which the City will issue to finance this phase of the project is presently expected not to exceed $2,176,662.72; and
WHEREAS, it is necessary to appropriate the proceeds from the aforementioned loan, to authorize the expenditure of funds required to award the subject contract, and to provide the requisite budget authority for said award; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract with John Eramo & Sons, Inc. for the Dublin Road 12-Inch Water Main Improvements Project, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Dublin Road 12-Inch Water Main Improvements Project with the lowest and best bidder, John Eramo & Sons, Inc., 3670 Lacon Rd., Hilliard, Ohio 43026; in the amount of $1,913,131.73; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water; and to obtain the necessary inspection, testing and prevailing wage coordination services from the Design & Construction Division and to pay up to a maximum amount of $266,531.00.
SECTION 2. That from the unappropriated monies in the Water System Reserve Fund 603, and from all monies estimated to come into said fund from any and all sources, and unappropriated for any other purpose during the fiscal year ending December 31, 2010, the sum of $2,179,662.72 is hereby appropriated to the Division of Power and Water, Division 60-09, Object level One 10, Object level Three 5502, OCA 695056.
SECTION 3. That the City Auditor is hereby authorized to transfer $2,176,662.72 to the Ohio Water Development Authority (OWDA) Fund, Fund No. 616, into the appropriate project accounts as specified within Section 4 herein, at such time as deemed necessary by him, and to expend said funds, or so much thereof as may be necessary.
SECTION 4. That for the purpose of paying the cost of the Ohio Water Development Authority (OWDA) Fund Eligible Items within the Dublin Road 12-Inch Water Main Improvements Project, and funds from the unappropriated monies in Fund 616, the amount of $2,179,662.72 is hereby appropriated and to be expended by the Division of Power and Water, Division 60-09, Fund No. 616, Project No. 690460-100000, OCA Code 616460, Object Level One 06, Object Level Three 6629.
SECTION 5. That upon obtaining other funds for the purpose of funding water system capital improvement work, the City Auditor is hereby authorized to repay the Water System Reserve Fund the amount transferred under Section 3 above, and said funds are hereby deemed appropriated for such purpose.
SECTION 6. That said construction company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 7. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 8. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 9. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 10. This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings for Recovery Database.
SECTION 11. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.