Explanation
Background
Need: The Department of Public Safety, Division of Police wants to upgrade its Microsoft licenses. The purchase will provide for greater efficiencies in providing anti-virus protection and Microsoft updates to end user computing devices in both the LAN and mobile environment. These updates to all Division computers are a LEADS requirement. Additionally, the new 2003 software will enable updates from the Division Records Management System to be managed more effectively. The upgrade will also be an asset to the Detective Bureau's use of the newly acquired Case Management System, in that the RMS leverages Windows 2003 added functionality. The purchase will be funded by 2002 Local Law Enforcement Block Grant funds and is aimed at reducing crime and improving public safety through enhanced information sharing.
Bid Information: The State of Ohio bid for Microsoft software products and services that follows Columbus City Codes. Contract #0A02011 was awarded to Software House International (SHI). Incorporated into the Select Contract Agreement is language that allows for local governmental agencies to enroll with the reseller and purchase with State bid pricing.
Contract Compliance No: Software House International 223009648 001
Emergency Designation: Emergency legislation is requested for this ordinance to allow for the purchase of the upgrade software licenses in order to enhance the Division's daily functions for the continued operation of the Division of Police.
FISCAL IMPACT:
Budgeted Amount: This purchase of $135,141.24 is part of funds from the 2002 Local Law Enforcement Block Grant Funds, therefore, there will be no impact on the financial status of the General Fund.
Title
To authorize and direct the Finance Director to issue a purchase order to Software House International in the amount of $135,141.24 from the appropriated 2002 Local Law Enforcement Block Grant Funds for the purchase of Microsoft software licenses for the Division of Police and to declare an emergency. ($135,141.24)
Body
WHEREAS, funds are needed from the 2002 Local Law Enforcement Block Grant Funds to purchase licenses for various Microsoft 2003 products; and
WHEREAS, funds to purchase the upgraded software have been previously appropriated; and
WHEREAS, the upgraded software will enhance the Division's Case Management and Records Management System and allow the Division to maintain its compliance with LEADS as they transition to new security requirements with the goal aimed at reducing crime and improving public safety through increased efficiency, information access and information sharing; and
WHEREAS, this purchase will be from a State contract that was created as a result of a Invitation To Bid process that follows Columbus City Codes Chapter 329; and
WHEREAS, an emergency exists as it is immediately necessary to purchase the upgraded software licenses in order to advance the Division's daily functions for the preservation of public health, peace, property, safety and welfare thereby; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director be and is hereby authorized and directed to issue a purchase order to Software House International in the amount of $135,141.24 for the purchase of software licenses for the Department of Public Safety, Division of Police.
Section 2. That the expenditure of $135,141.24 or so much there as may be needed, be and the same is hereby authorized as follows:
Division Fund Obj. Lev 1 Obj. Lev 3 OCA Grant#
30-03 222 02 2224 338007 338007
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.