Explanation
Background: This ordinance authorizes the Director of Public Utilities to modify all contracts and agreements with Elite Fire Services, LLC dba Elite Fire Services by assigning past, present and future contracts and agreements to Fire Protection Pros, LLC dba Elite Fire Services.
The Department of Public Utilities needs to ensure funding is available for the inspection, testing, and maintenance of its fire extinguishers. This equipment is vital to life threatening situations.
The Department of Public Utilities entered into an indefinite quantity agreement with Elite Fire Services, LLC dba Elite Fire Services, PA008207, based upon the award of RFQ031621 for the inspection, testing, and maintenance of the Departments fire extinguishers on December 18, 2025, with services to be provided through November 30, 2026. It was recently learned that while Elite Fire Services, LLC dba Elite Fire Services is still in existence, the company has transferred its business to Fire Protection Pros, LLC dba Elite Fire Services which operates under a different Federal Identification Number. Therefore, this Ordinance authorizes the assignment of all past, present and future business done by the Department of Public Utilities with Elite Fire Services, LLC dba Elite Fire Services, FID #20-8907984, to be reassigned to Fire Protection Pros, LLC dba Elite Fire Services, FID #82-4840874.
Pursuant to Columbus City Codes Section 329.09(a):
(1) The amount of additional funds to be expended under the modification: $0.00
(2) Why the need for additional goods or services could not be foreseen at the time the contract was initially awarded: No additional goods or services are needed.
(3) Why it would not be in the city's best interests to have the additional contract requirements awarded through other procurement processes specified in this chapter: Elite Fire Services, LLC dba Elite Fire Services was awarded an indefinite quantity agreement arising from RFQ031621 through November 30, 2026. Elite Fire Services, LLC dba Elite Fire Services has transferred its business to Fire Protection Pros, LLC dba Elite Fire Services. This ordinance authorizes the Department of Public Utilities to modify all contracts and agreements with Elite Fire Services, LLC dba Elite Fire Services by assigning past, present, and future contract and agreements to Fire Protection Pros, LLC dba Elite Fire Services thereby allowing the Department of Public Utilities to pay any outstanding invoices and maintain uninterrupted maintenance and repair services to its vehicle-mounted fire extinguishers.
(4) How the price for the additional goods or services which are the subject of the modification was determined: There are no changes to the costs bid for RFQ031621.
Contract Compliance: Fire Protection Pros, LLC dba Elite Fire Services, Federal Tax ID: 82-4840874, Vendor #054634
Fiscal Impact: No additional funds are requested at this time. Funds from the various purchase orders created under PA008207 will be utilized to establish the new indefinite quantity agreement with Fire Protection Pros, LLC dba Elite Fire Services after this Ordinance has passed. Those purchase orders are as follows: PO546422, PO546421, PO546423, PO546694, PO549967, PO550340, PO550551, and PO550640.
Emergency Designation: This ordinance is being submitted as an emergency to allow for the utilization of continued inspection, testing, and maintenance of the Department of Public Utilities fire extinguishers, and to provide the necessary establishment of funding under the new company name and FID number to allow for the payment of services for all past, present and future business done by the Department of Public Utilities with Fire Protection Pros, LLC dba Elite Fire Services.
Title
To authorize the Director of Public Utilities to modify all contracts and agreements with Elite Fire Services, LLC doing business as Elite Fire Services by assigning past, present and future contracts and agreements to Fire Protection Pros, LLC doing business as Elite Fire Services due to company reorganization; and to declare an emergency. ($0.00)
Body
WHEREAS, the Department of Public Utilities has a need to ensure funding is available for the inspection, testing, and maintenance of the Department’s fire extinguishers; and
WHEREAS, the Department of Public Utilities previously entered into an indefinite quantity agreement with Elite Fire Services, LLC dba Elite Fire Services for the necessary inspection, testing, and maintenance of its fire extinguishers; and
WHEREAS, this Ordinance authorizes the assignment of all past, present and future business done by the Department of Public Utilitieswith Elite Fire Services, LLC dba Elite Fire Services, FID #20-8907984, to be reassigned to Fire Protection Pros, LLC dba Elite Fire Services, FID #82-4840874; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities in that it is immediately necessary to allow for the continued use of fire extinguisher inspection, testing, and maintenance services, and to provide the necessary establishment of funding under the new company name and FID number to allow for the payment of services for all past, present and future business done by the Department of Public Utilities with Fire Protection Pros, LLC dba Elite Fire Services, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS;
SECTION 1. That the Director of Public Utilities, be and is hereby authorized to modify all past, present and future contracts and agreements pursuant to those contracts to reflect the change of company name and FID number from Elite Fire Services, LLC dba Elite Fire Services, FID #20-8907984, to Fire Protection Pros, LLC dba Elite Fire Services, FID #82-4840874.
SECTION 2. That this modification is in accordance with the pertinent provisions of Chapter 329 of the Columbus City Codes.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.