Explanation
BACKGROUND: This ordinance authorizes the Public Utilities Director to modify and increase a professional engineering services contract, with Evans, Mechwart, Hambleton & Tilton, Inc., for the Linden Avenue Area Wide Storm System Improvements Project, which is a part of the Group 8A Areawide Stormwater System Improvements and to amend the 2011 Capital Improvements Budget.
The work covered by this modification includes an additional plan preparation for an alley storm sewer design, Section 401 permitting and mitigation plan, record plan preparation, and post construction stream monitoring. This is the fourth modification to the original contract.
Public meetings to familiarize area residents with the project and solicit their input were held on April 1, 1999 and February 22, 2001. Additionally, the City presented the project to North Central Area Commission on April 25, 2002 and November 20, 2003. Department of Public Service also held a public meeting a few years ago. The project will provide street and structural flood mitigation for the project area residents, as well as new street, stormwater and water utility infrastructure.
1. Amount of additional funds to be expended: $125,771.30
Original Contract Amount: $ 551,658.68 (Group 8A total)
{$ 255,246.68 (Linden's amount)}
Modification #1: $ 227,043.70 (Linden Ave.)
Modification #2: $ 49,111.00 (Linden Ave.)
Modification #3: $ 400,000.00 (Joyce/Hudson St. Imp's)
Modification #4 (current): $ 125,771.30 (Linden Ave.)
Grand Total: $1,353,584.68 (total contract amount for Group 10)
2. Reasons additional goods/services could not be foreseen:
A previously unknown flooding problem was recently brought to the City's attention by a resident; a decision was made to add this new work to the plans. The original scope did not include record plan preparation, as this was not a standard practice at the time of the original contract. Also, changes in federal and state regulatory standards and rules necessitate a much more extensive permit preparation work.
3. Reason other procurement processes are not used:
The work to be funded by this modification is to revise existing plans prepared within the original contract, and, as such, must be performed by the original engineer of record.
4. How cost of modification was determined:
Price quotes for the additional design services under this modification were requested by the Division of Sewerage and Drainage, prepared by the design engineer, and were subsequently reviewed by Division personnel and deemed to be appropriate.
Contract Compliance Information: 31-0685594, expires 9/21/11, Majority
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against EMH&T, Inc.
FISCAL IMPACT: Funds for this expenditure are included in the Storm Sewer Super Build America (B.A.B.'s) Bonds Fund.
Title
To authorize the Director of Public Utilities to modify and increase an existing contract, with Evans, Mechwart, Hambleton & Tilton, Inc., for additional design services associated with the Linden Avenue Area Wide Storm System Improvements Project, which is part of the Group 8A Stormwater System Improvements Projects, for the Division of Sewerage and Drainage, and to authorize an expenditure of $125,771.30 from the Storm Sewer Super Build America (B.A.B.'s) Bonds Fund. ($125,771.30)
Body
WHEREAS, Contract No. XC820031 was authorized by Ordinance No. 2968-98, passed November 16, 1998; executed December 11, 1998; and approved by the City Attorney on January 28, 1999; and
WHEREAS, Modification No. 1 was authorized by Ordinance No. 290-03, passed February 24, 2003; was executed February 26, 2003; and was approved by the City Attorney on March 6, 2003; and
WHEREAS, Modification No. 2 was authorized by Ordinance No. 0748-2006, passed April 24, 2006; was executed June 22, 2006; and was approved by the City Attorney on June 29, 2006; and
WHEREAS, Modification No. 3 was authorized by Ordinance No. 2015-2007, passed December 10, 2007; was executed May 20, 2008; and was approved by the City Attorney on May 23, 2008; and
WHEREAS, Modification No. 4 is needed for additional plan preparation for an alley storm sewer design, Section 401 permitting and mitigation plan, record plan preparation, and post construction stream monitoring; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Utilities, Division of Sewerage and Drainage, to authorize the Director of Public Utilities to modify and increase the existing contract with Evans, Mechwart, Hambleton & Tilton, Inc., for the Linden Avenue Area Wide Storm System Improvements Project, which is a part of the Group 8A Areawide Stormwater System Improvements, for the preservation of the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Utilities Director is hereby authorized and directed to modify and increase an existing professional engineering services contract, with Evans, Mechwart, Hambleton & Tilton, Inc., for the Linden Avenue Area Wide Storm System Improvements Project, which is a part of the Group 8A Areawide Stormwater System Improvements, in the amount of $125,771.30.
SECTION 2. That this contract modification is in compliance with Section 329.13 of Columbus City Codes, 1959.
SECTION 3. That for the purpose of paying the cost of the contract modification, the sum of $125,771.30, or so much thereof as may be necessary, be and hereby is authorized to be expended from Fund 677, the Storm Sewer Super Build America (B.A.B.'s) Bonds Fund, Department No. 60-15, Sewerage and Drainage Division, Object Level One Code 06, Object Level Three Code 6676, OCA Code 677704, and Project 610704.
SECTION 4. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 5. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 7. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.