Explanation
BACKGROUND: This legislation authorizes the Board of Health to enter into a contract with Netsmart Technologies, Inc. ("Avatar") to provide database extraction services in order for Columbus Public Health to transition their Alcohol and Drug Program from Avatar to the NextGen Clinical Application. Presently, the Board of Health has a contract with NextGen Healthcare Information Systems, LLC, ("NextGen") for their electronic medical records system. The hosted NextGen system currently enables Columbus Public Health to operate five major clinical operations, which provide an extensive array of services. This will add the Alcohol and Drug Program allowing us to bring continuity among all clinical programs at Columbus Public Health by using the same electronic health records system.
The database extraction will allow us to operate more efficiently on NextGen by providing demographic information on clients served in the Alcohol and Drug program and reduce data duplication when converting to NextGen. As such, this ordinance also requests the waiver of competitive bidding provisions of Section 329 of the Columbus City Code in order to enter into this contract with Netsmart Technologies, Inc.
EMERGENCY DESIGNATION: Emergency designation is requested to immediately facilitate prompt execution of the agreement and services necessary in the usual daily operation of the Columbus Public Health Department. This agreement with Netsmart Technologies, Inc. is necessary for the provisioning of the electronic medical record system.
FISCAL IMPACT: Funding for this agreement, in the amount of $21,000.00, is budgeted and available within the Health Department Grants Fund, Fund Number 2251, under the Alcohol and Drug Performance Incentive, Project Number G508320 contingent upon approval of Ordinance 3308-2017.
CONTRACT COMPLIANCE: Netsmart Technologies, Inc, CC#: 13-3680154, expires 02/01/2018.
Title
To authorize the Board of Health to enter into a contract with Netsmart Technologies, Inc. to provide database extraction services to transition to the NextGen Clinical Application, a system already utilized in five clinical programs; to authorize the expenditure of $21,000.00 from the Health Department Grants Fund; to waive the competitive bidding provisions of Columbus City Code; and to declare an emergency. ($21,000.00)
Body
WHEREAS, the Board of Health has a need to enter into a contract with Netsmart Technologies Inc.to provide database extraction services; and
WHEREAS, it is in the City's best interest to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes because Netsmart Technologies Inc. has the expertise to extract data from their medical record system, Avatar, in a readable format for NextGen; and
WHEREAS, an emergency exists in the usual daily operation of Columbus Public Health in that it is immediately necessary to authorize the Board of Health to enter into a contract with the Netsmart Technologies Inc. to provide database extraction services thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized and directed to enter into a contract with Netsmart Technologies Inc. for database extraction services from December 1, 2017, through March 31, 2018, in an amount not to exceed $21,000.00.
SECTION 2. That, to pay the costs of said agreement, the expenditure of $21,000.00, or so much thereof as may be necessary is hereby authorized to be expended from the Health Department Grants Fund, Fund No. 2251, Subfund No. 000000, in Object Class 03 - Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That it is in the City's best interest to waive the competitive bidding provisions of Chapter 329 of the Columbus City Code.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.