Explanation
BACKGROUND: For the option to establish one (1) UTC contract to purchase Veritas Software, Licenses and Support for various City of Columbus agencies and the Department of Technology, the largest user. The term of the proposed option contract would be two (2) years, expiring December 31, 2008, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on July 27, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002080). Seventy-two (72) bids were solicited: (MBE-1, F1-1, MAJ-70). Three (3) bids received: (F1-1, MAJ-2). The solicitation consists fifty-six (56) various pieces of software with licenses and support. The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder as follows:
DLT Solutions, Inc. MAJ, CC #54-1599882 expires July 7, 2007, $1.00
Total Estimated Annual Expenditure: $90,000.00, various agencies. The Division of Sewerage and Drainage is the largest user.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish these option contracts is budgeted in the Universal Term Contracts Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Veritas Software, Licenses and Support with DLT Solutions, Inc.; to authorize the expenditure of $1.00 to establish the contract from the Universal Term Contract Fund; and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 27, 2006 and received three bids; and
WHEREAS, the Purchasing Office selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Veritas Sofware, Licenses and Support is supplied without interruption to software to enhance the recovery time of last data and to assist in positioning the City in disaster recovery, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to enter into a contract(s) for an option to purchase Veritas Software, Licenses and Support thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following UTC contract for an option to purchase Veritas Software, Licenses and Support in accordance with Solicitation No. SA002080 as follows:
DLT Solutions, Inc.; Vertas Software, Licenses and Support, Items 1-56, $ 1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.