City of Columbus - File #: 1755-2004

• File #: 1755-2004
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 9/27/2004
• In control: Administration Committee
• On agenda: 11/1/2004
• Final action: 11/4/2004
• Title: To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Computer Consulting from Compuware Corporation and to declare an emergency.

Date	Ver.	Action By	Action	Result
11/4/2004	2	ACTING CITY CLERK	Attest
11/3/2004	2	MAYOR	Signed
11/1/2004	1	Columbus City Council	Taken from the Table	Pass
11/1/2004	1	Columbus City Council	Amended to Emergency	Pass
11/1/2004	1	Columbus City Council	Approved as Amended	Pass
11/1/2004	2	COUNCIL PRESIDENT	Signed
10/25/2004	1	Columbus City Council	Tabled to Certain Date	Pass
10/18/2004	1	Columbus City Council	Read for the First Time
10/7/2004	1	CITY ATTORNEY	Reviewed and Approved
10/7/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/6/2004	1	ODI DIRECTOR	Reviewed and Approved
10/6/2004	1	Finance - Purchasing Drafter	Sent for Approval
10/4/2004	1	EBOCO Reviewer	Reviewed and Disapproved
9/29/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
9/28/2004	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND:  To modify and extend the existing city-wide contract for the option to purchase Computer Consulting for the Department of Technology, the largest user,  to and including April 30, 2005.  Formal bids were opened by the Purchasing Office on April 8, 1999. The Purchasing Office advertised and solicited proposal in accordance with Section 329.09. (Proposal No. SO900404JY). FL900403, with Compuware was established in accordance with bids received. Their contract compliance number is 37-6820481.  This company is not debarred according to the Federal Excluded Parties Listing nor does it show on the State of Ohio Unresolved Findings for Recovery List.

1. Amount of additional funds:  No funds required to extend the contract. The Department of Technology must obtain approval to expend from their own budgeted funds for their estimated expenditures.  Their estimated expenditure for one year is $500,000. for this contract.

2. Reason additional needs were not foreseen: Additional time is needed for the Department of Technology, in conjunction with the Department of Finance/Purchasing Office, to continue the RFP process for a new computer consulting RFP.

3. Reason other procurement processes not used: The same exact same services are required as originally bid. No lower pricing/more attractive terms and conditions are anticipated at this time

4. How cost was determined: The cost, terms and conditions are in accordance with original agreement.

FISCAL IMPACT: No funding is required to extend the option contract. The Department of Technology must set aside their own funding for their estimated expenditures.

Title

To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Computer Consulting from Compuware Corporation and to declare an emergency.

Body

WHEREAS, the Purchasing Office advertised and solicited formal proposals, and selected the highest ranked offeror; and

WHEREAS, vendor has agreed to extend FL900403 at current prices and conditions to and including April 30, 2005, and it is in the best interest of the City to exercise this option; and

WHEREAS, the Department of Technology, in conjuntion with the Department of Finance/Purchasing Office, needs additional time to continue the RFP process for a new computer consulting contract;  and now therefore

WHEREAS, an emergency exists in the usual daily operation of the Department of  Technology in that it is immediately necessary to pass this ordinance as an emergency measure because the current contract with Compuware expires at the end of the week for the preservation of the public health, peace, property, safety, and welfare; now therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend FL900403 with Compuware to and including April 30, 2005.

SECTION 2. That this modification is in accordance with Section 329.16 of the Columbus City Codes.

SECTION 3. This ordinance shall take effect and be in force from and after  the earliest  period  allowed by law.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.