Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to execute a contract modification with Korda/Nemeth Engineering, Inc. for professional engineering services for the Merwin Hill Area Sewer Assessment Project.
This modification is for 2013 for new home septic treatment systems that were identified in the area and developed under the City of Columbus Septic Treatment Elimination Program which encourages homeowners to connect to the sanitary sewer. The Septic Treatment Elimination Program was not part of the original scope and this modification will address the additional work associated with it. By addressing the additional homes with this modification, there is a time and cost savings to the City and residents. It will provide for the preparation of construction plans and specifications for the extension of sanitary sewer service to the Merwin Hill neighborhood.
1.1 Amount of additional funds to be expended: $85,581.44
1) Original Contract Amount = $52,897.65 (EL006638, Authorized 12-13-2006)
2) Cost of Each Modification to Date = MOD1 $16,909.84 (Authorized 09-17-07)
3) Cost of Modification being requested = $85,581.44
4) Cost of any future known modifications = None anticipated
5) Total estimate of the contract cost = $155,388.93
1.2 Reasons additional goods/services could not be foresee.
New home septic treatment systems were identified in the area and the City developed the Septic Treatment Elimination Program to encourage homeowners to connect to the sanitary sewer. The Septic Treatment Elimination Program was not part of the original scope and this Modification will address the additional work associated with it. By addressing the additional homes with this Modification, there is a time and cost savings to the City and residents.
1.3 Reason other procurement processes are not used:
The Consultant is familiar with the area and the area is conducive to being performed as a single construction project. This will save money in both the design and construction phases of the project.
1.4 How cost of modification was determined:
The additional project area was evaluated to determine the amount of hours required to complete each of the project tasks. The City utilized its experience with previous projects to determine the amount of effort needed to complete the additional required work.
2. Emergency Designation: Emergency designation is not requested for this legislation.
3. Contract Compliance Information: 31-0922991 | MAJ | Expiration Date: 5-9-2015
4. Economic Impact: The Septic Treatment Elimination Program will provide financial assistance to homeowners to help defer the costs of the assessment and tap fees. This project will eliminate Septic Systems which can fail and pollute the streams and rivers. Also, converting from a septic system to Sanitary Sewer Service has a positive impact to the property values. The community is aware of this project and the City has worked closely with the residents to ensure that the sewer alignment and construction will have as minimal an impact as possible.
5. Fiscal Impact: This ordinance authorizes the Director of Public Utilities to transfer within $67,325.98 and expend up to $85,581.44 from the Sanitary Sewer General Obligation Fund, Fund 664, and to amend the 2013 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a planned contract modification with Korda/Nemeth Engineering, Inc. for professional engineering services for the Merwin Hill Area Sewer Assessment Project; to authorize the Director of Public Utilities to transfer within $67,325.98 and expend up to $85,581.44 from the Sanitary Sewer General Obligation Fund and to amend the 2013 Capital Improvements Budget.
Body
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities, hereby requests this City Council to authorize the Director of Public Utilities to enter into planned contract modification for professional engineering services with Korda Nemeth in the amount of $85,581.44 in order to continue to provide professional engineering services for the Merwin Hill Area Sewer Assessment; and
WHEREAS, Contract No. EL006638 was authorized by Ordinance No. 1949-2006, as passed on December 4, 2006, executed by the Director on December 14, 2006, and approved by the City Attorney on December 21, 2006 in the amount of $52,987.65
WHEREAS, it is necessary to authorize the transfer within $67,325.98 and expend up to $85,581.44 from the Sanitary Sewer General Obligation Bond Fund, Fund 664, for purposes of providing sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to amend the 2013 Capital Improvements Budget to provide sufficient authority for increasing a capital project account; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to enter into an engineering agreement with Korda /Nemeth for the Merwin Hill Sewer Assessment Project, at the earliest practical date for the preservation of the public health, peace, property, safety, and welfare; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to enter into an engineering services agreement with Korda/Nemeth Engineering, Inc., 1650 Watermark Drive, Suite 200, Columbus, Ohio 43215 in order to provide professional engineering services for the Merwin Hill Area Sewer Assessment Project in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the City Auditor is hereby authorized to transfer $67,325.98 within the Department of Public Utilities, Division of Sewerage and Drainage | Dept./Div. No. 60-05 | Sanitary Sewer General Obligation Bond Fund | Fund No. 664 | Object Level Three 6676, as follows:
From: Fund 664
Proj. No. | Proj. Name | OCA | Amount
650745-100000 | 2009 General Construction | 646745 | -$40,660.09
650625-100000 | Beulah Road Trunk Sewer Rehab | 664625 | -$16,356.80
650014-100000 | Sanitary Sewer Construction | 664140 | -$10,309.09
To:
Fund | Proj. No. | Proj. Name | OCA | Amount
650699-100000 | Merwin Hill Area Sewer Assessment | 664699 | +$67,325.98
SECTION 3. That the 2013 Capital Improvements Budget Ordinance No. 0645-2013 is hereby amended as follows, to create and provide sufficient budget authority for the award of the agreement stated herein:
Project No. | Project Name | Current Authority | Revised Authority | (Change)
650745-100000 | 2009 General Construction | $40,661 | $0 | (-$40,661)
650625-100000 | Beulah Road Trunk Sewer Rehab | $16,357 | $0 | (-$16,357)
650014-100000 | Sanitary Sewer Construction | $16,450 | $6,141 | (-$10,310)
650699-100000 | Merwin Hill Area Sewer Assessment | $18,256 | $85,582 | (+$67,326)
SECTION 4. That the Director of Public Utilities is authorized to expend up to $85,581.44 or as much thereof as may be needed, on the following: Sanitary Sewer Build America Bond Fund | Fund No. 668 Division 60-05 | Object Level Three 6676:
Project No. | Project Name | Amount ($) | OCA Code | Object Level Three
650699-100000 | Merwin Hill Area Sewer Assessment | 664699 | $85,581.44
SECTION 5. That the said firm, Korda/Nemeth, shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That the Director of Public Utilities is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
SECTION 9. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 10. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.