Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to modify the professional engineering services contract with DLZ-Ohio, Inc. for the Jackson Pike Wastewater Treatment Plant Sludge Handling and Dewatering Improvements Project. This legislation will additionally authorize the expenditure of funds from the supplemental loan from the Ohio Water Pollution Control Loan Fund.
2. PROFESSIONAL ENGINEERING SERVICES CONTRACT MODIFICATION:
The amount requested under this ordinance for the modification of the Dodson Stilson, Inc. professional engineering services contract is $467,063.10. The contract total including this modification is $7,847,732.50. These additional funds are needed to continue engineering services through an extended period of construction, provide training for plant operators, provide a greater degree of assistance with equipment start-up and performance testing than was originally planned, and provide additional engineering services that include investigation of the capacity of the Biofilter for odor control utilization by another project. Due to the complex and comprehensive nature of this project, this additional work could not be foreseen. Unless other unforeseen circumstances arise, this is expected to be the last modification of this contract.
3. PROFESSIONAL ENGINEERING SERVICES CONTRACT MODIFICATION INFORMATION:
The Division of Sewerage and Drainage has determined that these services cannot be performed by City personnel at this time, and has planned for the procurement of these services on a routine basis. The potential need for the additional work was foreseen and so stated in the original contract's explanation of legislation. This additional work is a direct, logical extension of the work included in the contract and is required immediately. It is not deemed either feasible or reasonable to suspend work with the entities currently under contract and undertake continuation of the work under a new procurement. The cost of the modification is a continuation of the contractor's current pricing structure, as verified by City staff.
4. FISCAL IMPACT:
This legislation appropriates $467,063.10 from the OWDA Loan of $3,114,588.10 that will be utilized for the subject project. The remainder will be appropriated by a professional construction management services contract modification with H. R. Gray & Associates, Inc. and a construction contract modification with Kokosing Construction Company, Inc
5. EMERGENCY DESIGNATION:
The Division of Sewerage and Drainage requests that City Council concur in the designation of this ordinance as an emergency measure, in order to assure that the construction contract work may continue uninterrupted and avoid possible delays and to assure minimum final costs to the City in establishing these vital plant facilities.
Title
To authorize the Director of Public Utilities to modify the professional engineering services contract with DLZ Ohio, Inc. for the Jackson Pike Wastewater Treatment Plant Sludge Handling and Dewatering Improvements Project; to authorize the appropriation and expenditure of $467,063.10 from the Ohio Water Pollution Control Loan Fund, for the Division of Sewerage and Drainage; and to declare an emergency. ($467,063.10)
Body
Whereas, Contract No. CT19521 was authorized by Ordinance No.1355 -98, as passed by Columbus City Council on June 1, 1998 to provide professional engineering services for the Jackson Pike Wastewater Treatment Plant Sludge Handling and Dewatering Improvements Project, for the Division of Sewerage and Drainage; and
WHEREAS, the Ohio Water Development Authority (OWDA) approved a supplemental loan to the City of Columbus on July 27, 2006, identified as OWDA Loan Number 4032, for the above listed project with eligible costs including the construction contract modification, the professional engineering services contract modifications, and capitalized interest; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary for this Council to authorize the modification of contract with DLZ Ohio, Inc., which is necessary to continue construction the sludge thickening centrifuge system improvements at the Jackson Pike Wastewater Treatment Plant, at the earliest practicable date; for the immediate preservation of the public health, peace, property, and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That from the proceeds from the Ohio Water Development Authority Loan No. 4032, for the Jackson Pike Wastewater Treatment Plant Sludge Handling and Dewatering Improvements Project; and funds from unappropriated monies in Fund No. 666, the amount of $467,063.10 for the cost of the professional engineering services contract modification is hereby appropriated to the Division of Sewerage and Drainage| Division 60-05| Fund 666| Proj. 650246| OCA Code 651246 | Object Level 6678.
Section 2. That the Director of Public Utilities be, and hereby is, authorized to execute a professional engineering services contract modification in the amount of $467,063.10 with DLZ Ohio, Inc., 6121 Huntley Road, Columbus, Ohio 43229 for the Jackson Pike Wastewater Treatment Plant Sludge Handling and Dewatering Improvements Project in accordance with the terms and conditions as shown in the Modification on file in the office of the Division of Sewerage and Drainage.
Section 3. That for the purpose of paying the cost of the professional engineering services contract modification, the expenditure of $467,063.10, or so much thereof as may be needed is hereby authorized from the Ohio Water Pollution Control Loan Fund as follows:
Division 60-05| Fund 666| Proj. 650246| OCA Code 651246 | Object Level 6678 | $467,063.10
Section 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage is the Mayor neither approves nor vetoes the same.