Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to modify an existing contract for Janitorial Services for the Division of Sewerage and Drainage, in order to continue scheduled services to the Division.
B. Contract History. The existing contract was bid on May 25, 2005. The lowest responsive and responsible and best bidder was K & M Kleening Service Inc., of Columbus, Ohio. A contract with this entity was authorized by Ordinance No. 1259-2005, passed on September 12, 2005. The bid documents contemplated incremental funding of a multi-year contract. The contract was modified to provide funds and continue services pursuant to Ordinance No. 0809-2006, passed June 8, 2006, and authorized an expenditure of $188,270.00. The contract was modified again to provide funds and continue services pursuant to Ordinance No. 1030-2007, passed July 23, 2007, and authorized an expenditure of $191,961.00. It is now proposed to modify the contract with K & M Kleening Services, Inc. to provide funds and continue services under the City's final contract option. The contract will be rebid by mid 2009.
C. Contract Compliance No. (02-0553299) Expires 7-31-09
D. Type of Business Enterprise: MBE.
E. Emergency Designation. Emergency designation is not requested.
2. FISCAL IMPACT:
A. Budget Information: Funds for this contract were budgeted in the amount of $ 213,000.00 for FY 2008.
B. Contract Modification Information Pursuant to Section 329.16, CCC:
1. Amount of Additional Funds - This Modification: $ 195,652.00
2. Why the Need for Additional Work Could Not Be Foreseen: The need for contract continuance via modification to provide incremental funding was foreseen, and is included in the original procurement's specifications.
3. Why Other Procurement Processes Would Not Be In the City's Best Interest: This modification is deemed the most feasible and reasonable means of continuing to provide needed services.
4. How the Cost of the Modification Was Determined: The cost of the Modification to the Janitorial Services contract was based upon extension of prices in the current contract.
C. Historical Data: Amounts appropriated for these services in prior years are:
FY2004 $155,668
FY2005 $184,890
FY2006 $188,270
FY2007 $191,961
Title
To authorize the Director of Public Utilities to modify the contract for Janitorial Services with K & M Kleening Service, Inc. for the Division of Sewerage and Drainage; and to authorize the expenditure of $ 195,652.00 from the Sewerage System Operating Fund. ($ 195,652.00)
Body
WHEREAS, Ordinance No. 1259-2005, passed September 12, 2005, authorized the Director of Public Utilities to enter into contract for Janitorial Services with K & M Kleening Service, Inc. for the Division of Sewerage and Drainage; and,
WHEREAS, Ordinance No. 0809-2006, passed June 8, 2006, authorized the modification of the existing contract with K & M Kleening Service, Inc. in order to provide for continuation of Janitorial Services and,
WHEREAS, Ordinance No. 1030-2007, passed July 23, 2007, authorized the modification of the existing contract with K & M Kleening Service, Inc. in order to provide for continuation of Janitorial Services and,
WHEREAS, it is immediately necessary to authorize the Director of Public Utilities to modify the existing contract with K & M Kleening Service, Inc. in order to provide for continuation of Janitorial Services; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. EL005610 with K & M Kleening Service, Inc. 2599 E. Main St. Suite 117, Columbus, OH 43209, in order to continue and extend services, in accordance with the terms and conditions as shown on the Modification on file in the office of the Division of Sewerage and Drainage.
SECTION 2. That the expenditure of $ 195,652.00, or as much thereof as may be needed, is hereby authorized from Sewerage System Operating Fund 650, Department 60-05, to pay the cost of the modification to Contract No. EL005610, as follows:
Jackson Pike Wastewater Treatment Plant
OCA Code 605030
Object Level 3 3396
Amount: $25,581.00
Southerly Wastewater Treatment Plant
OCA Code 605063
Object Level 3 3396
Amount: $30,563.00
Sewer Maintenance Operation Center
OCA Code 606202
Object Level 3 3396
Amount: $103,628.00
Pretreatment Section
OCA Code 605592
Object Level 3 3396
Amount: $4,744.00
Compost Facility
OCA Code 605899
Object Level 3 3396
Amount: $13,349.00
Treatment Engineering
OCA Code 605378
Object Level 3 3396
Amount: $17,787.00
TOTAL REQUEST: $195,652.00
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest date allowed by law.