Explanation
Background:
Bids were received by the Recreation and Parks Department on December 27, 2012 for the Blackburn Facility Renovations Project as follows:
Status Base Bid Amount
Builderscape MAJ $774,828
Charter Hill MAJ $875,346
General Temperature FBE $939,000
Gutknecht Const. MAJ $954,000
RW Setterlin MAJ $986,500
Elford MAJ $1,055,582
Project work consists of the following base bid and alternates:
Base Bid - The work for which proposals are invited consists of: full renovation of Blackburn Community Center's north corridor. Work includes demolition, concrete, earthwork, grading, landscaping, carpentry, electrical, HVAC, roofing, plumbing, masonry, floors, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
Planning Area: 19
Alternate #1 - addition of the north/south connector corridor on east side of the community center.
Alternate #2 - upgrading of current analog telephone system to digital Meridian system.
Principal Parties:
Builderscape, Inc.
Ron Matthews (Contact)
7500 Industrial Parkway
Plain City, OH 43064
614-889-2533 (Phone)
20-0537419(Contract Compliance) compliant through: 5/20/13
10+ (Columbus Employees)
Fiscal Impact:
$853,000.00 is required and budgeted in the Voted Recreation and Parks Bond Fund 702 to meet the financial obligations of this expenditure.
Title
To authorize the City Auditor to transfer $774,828.00 within the voted Recreation and Parks Bond fund 702; to amend the 2012 Capital Improvements Budget Ordinance 0368-2012; to authorize and direct the Director of Recreation and Parks to enter into contract with Builderscape, Inc. for the Blackburn Facility Renovations 2013 Project; to authorize the expenditure of $774,828.00 and a contingency of $78,172.00 for a total of $853,000.00 from the Voted Recreation and Parks Bond Fund; and to declare an emergency. ($853,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on December 27, 2012 for the Blackburn Facility Renovations Project and will be awarded to Builderscape, Inc. on the basis of lowest and best responsive bidder; and
WHEREAS, funds are being moved to alternate project within Fund 702 to establish correct funding locations for this project and to make corrections to the Capital Improvement Budget; and
WHEREAS, the 2012 Capital Improvement Budget will be amended to reflect the fund transfers from projects within Fund 702 for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract with Builderscape, Inc. for the Blackburn Facility Renovations 2013 Project to maintain the completion schedule so that full use of the facility is restored as soon as possible tthereby preserving the public health, peace, property, safety, and welfare; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $774,828 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
FROM:
Project OCA Code Object Level 3 Amount
510035-100000(Facilities) 702035 6620 $774,828.00
TO:
Project OCA Code Object Level 3 Amount
510035-100080(Blackburn) 723580 6620 $774,828.00
SECTION 2. That the 2012 Capital Improvements Budget Ordinance 0368-2012 is hereby amended as follows in order to provide sufficient budget authority for this legislation .
CURRENT:
Fund 702; Project 510035-100000/ Facilities/ $1,015,056 (Sit Supported)
Fund 702; Project 510035-100080/ Blackburn/ $0 (SIT Supported)
AMENDED TO:
Fund 702; Project 510035-100000/ Facilities/ $240,228 (Sit Supported)
Fund 702; Project 510035-100080/ Blackburn/ $774,828 (SIT Supported)
SECTION 3. That the Director of Recreation and Parks is herby authorized to enter into contract with Builderscape, Inc. for the Blackburn Facility Renovations 2013 Project.
SECTION 4. That the expenditure of $853,000.00 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation & Parks Bond Fund 702 as follows:
Project OCA Code Object Level 3 Amount
510035-100080(Blackburn) 723580 6620 $774,828.00
510035-100000(Facilities) 702035 6620 $78,172.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.