City of Columbus - File #: 0701-2004

• File #: 0701-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 4/1/2004
• In control: Public Service & Transportation Committee
• On agenda: 4/26/2004
• Final action: 4/28/2004
• Title: To authorize the Finance Director to establish a purchase order for Springfield Ford for the purchase of two (2) Ford Crown Victorias for the Fire Division, to authorize the expenditure of $40,276.00 from the Fleet Management General Fund vehicle allocation, and to declare an emergency. ($40,276.00)

Date	Ver.	Action By	Action	Result
4/28/2004	1	CITY CLERK	Attest
4/27/2004	1	MAYOR	Signed
4/26/2004	1	Columbus City Council	Approved	Pass
4/26/2004	1	COUNCIL PRESIDENT	Signed
4/13/2004	1	Service Drafter	Sent for Approval
4/13/2004	1	CITY ATTORNEY	Reviewed and Approved
4/13/2004	1	Service Drafter	Sent to Clerk's Office for Council
4/12/2004	1	EBOCO Reviewer	Reviewed and Approved
4/12/2004	1	ODI DIRECTOR	Reviewed and Approved
4/9/2004	1	Finance Reviewer	Reviewed and Approved
4/9/2004	1	FINANCE DIRECTOR	Reviewed and Approved
4/9/2004	1	SERVICE DIRECTOR	Reviewed and Approved
4/9/2004	1	Auditor Reviewer	Reviewed and Approved
4/9/2004	1	CITY AUDITOR	Reviewed and Approved
4/9/2004	1	SERVICE DIRECTOR	Reviewed and Approved
4/8/2004	1	SERVICE DIRECTOR	Reviewed and Approved
4/5/2004	1	Service Drafter	Sent for Approval
4/2/2004	1	SERVICE DIRECTOR	Reviewed and Disapproved
4/2/2004	1	Service Drafter	Sent for Approval
4/2/2004	1	Service Drafter	Sent for Approval
4/1/2004	1	Service Drafter	Sent for Approval

Explanation

Background:  The Fire Division needs to replace two (2) vehicles that have high maintenance costs and excessive mileage.

 This legislation authorizes the Finance Director to issue a purchase order to Springfield Ford for the purchase of two (2) Ford Crown

Victorias for the Fire Division to be used as first response vehicles.

The Contract Compliance Number for Springfield Ford is 311708313, expiring 04/30/2005.  This is a minority business enterprise.

Emergency action is required to meet the manufacturer's ordering deadline.  

Fiscal Impact:  Funds are budgeted in the 2004 Fleet Management General Fund Budget for vehicle replacements.  The original General Fund vehicle allocation budget was $2,518,002.00.  The cost of the two Crown Victorias will be $40,276.00.  The Fire Division purchased fourteen (14) vehicles in 2003 at a cost of $249,999.80.  The Fire Division purchased twenty-four (24) vehicles in 2002 at a cost of $358,328.00.

Title

To authorize the Finance Director to establish a purchase order for Springfield Ford for the purchase of two (2) Ford Crown Victorias for the Fire Division, to authorize the expenditure of $40,276.00 from the Fleet Management General Fund vehicle allocation, and to declare an emergency. ($40,276.00)

Body

WHEREAS, the Fire Division is in need of replacing two vehicles to be used as first response units; and

WHEREAS, the Fleet Management Division has a General Fund vehicle allocation to replace vehicles, and

WHEREAS, the Fleet Management Division will utilize the pricing, terms and conditions of current City of Columbus Bid Solicitation SA001054 for the purchase of these vehicles; and

WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Fleet Management Division, in that, in order to meet the manufacturer's ordering deadline, it is immediately necessary to authorize the Finance Director to establish a purchase order for the purchase of two Ford Crown Victorias for the Fire Division from the Fleet Management Division General Fund vehicle allocation, thereby preserving the public health, peace, property, safety, and welfare; Now,therefore;      

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1.  That the Finance Director be and is hereby authorized and directed to establish a purchase order to purchase two vehicles from Springfield Ford for the Fire Division in accordance with the pricing, terms and conditions of City of Columbus Bid Solicitation SA001054.

Section 2.  To authorize the expenditure of $40,276.00, or so much thereof as may be necessary, from funds available within the Fleet Management Division General Fund vehicle allocation; Department No. 59-05; Fund 010; OCA Code 591201; OL3 Code 6650.

Section 3.  That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.