Explanation
BACKGROUND: The Department of Public Utilities entered into three contracts with Decker Construction Company for the Utility Cut and Restoration Project, which includes heat welding, asphalt repairs, and concrete repairs. These contracts were the result of Director's bids received in March 2005. Decker Construction Company was the only bidder for the heat welding and asphalt repairs, and was the lowest responsive, responsible, and best bidder for concrete repairs. The Division of Sewerage and Drainage requests authority to modify the contracts for heat welding, asphalt repairs, and concrete repairs. The need for these services has been greater than anticipated due to additional pavement repairs having to be made. It is requested that this Ordinance be handled in an emergency manner in order to retain their services without an interruption. The Contract Compliance Number for Decker Construction Company is 31-0983557. They do not have MBE/FBE status.
1. The amount of additional funds needed for these contracts is $300,000.00. The original contracts were established for $560,000.00. The total cost of the original contracts, the first modification, second modification, and this modification is $1,570,000.00.
2. The Division of Sewerage and Drainage budgeted $300,000.00 for fiscal year 2006 and is requesting to encumber additional funds in the amount of $300,000.00. Sewerage System Operating Fund 650 expenditures will be reprioritized in order to cover the deficit.
3. Work under this modification is a continuation of services included in the scope of the original bid contract.
4. The cost of this service is based on a quote from the vendor.
FISCAL IMPACT: The Divisions of Sewerage and Drainage allocated $300,000.00, respectively for these services in the 2006 budget. Transfer legislation (Ordinance 2016-2006) is in process for the transfer of needed funding from within the Sewerage System Operating Fund 650.
2005 encumbrances for Sewerage and Drainage are $200,000.00.
2004 encumbrances for Sewerage and Drainage are $0.0.
Title
To authorize the Director of Public Utilities to modify and increase the heat welding, asphalt repair, and concrete repair contracts with Decker Construction Company, for the Utility Cut and Restoration Project, for the Division of Sewerage and Drainage, to authorize the expenditure of $300,000.00 from the Sewer Systems Operating Fund, and to declare an emergency. ($300,000.00)
Body
WHEREAS, the Department of Public Utilities has contract number EL005375 (heat welding), EL005373 (asphalt) and EL005323 (concrete) with Decker Construction Company, for the Utility Cut and Restoration Project, and
WHEREAS, the Division of Sewerage and Drainage would like to modify the heat welding, asphalt repairs, and concrete repairs contracts, and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, in that it is immediately necessary to authorize the Director of Public Utilities to modify and increase the contracts for heat welding, asphalt repairs, and concrete repairs, as funds in the current contracts are almost depleted, in order to retain their services without an interruption, for the sewer maintenance activity, for the immediate preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be and is hereby authorized to modify and increase the contract with Decker Construction Company, for the Utility Cut and Restoration Project, for the Division of Sewerage and Drainage, Department of Public Utilities.
Section 2. Transfer legislation (Ord. 2016-2006) is in process for the transfer of needed funding from Object Level One: 06 to Object Level One: 03 within the Sewerage System Operating Fund 650.
Section 3. That the expenditure of $300,000.00 or as much thereof as may be needed is hereby authorized from Object Level One 03, Object Level Three 3375, Sewer System Operating Fund, Fund No. 650, Department 60-05, OCA Code 605089 and amount $300,000.00, to pay the cost thereof.
Section 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.