Explanation
BACKGROUND: The Department of Technology (DoT) on behalf of the Department of Public Utilities has a need to modify and extend contract CT-15918 with Indus Utility Systems, Incorporated (formerly SCT Utility Systems, Incorporated) for computer programming software maintenance on the Water and Sewer Information Management System (WASIMS). Ordinance 1534-2003 passed on June 5, 2003 provided authority to change the vendor name from SCT Utility Systems, Inc. to Indus Utility Systems, Inc. The Division of Water initiated a contract in 1996 to provide for Optional TCP (Technical Currency Program) Services and Technical Currency Support Services, which obligates the vendor (Indus) to provide upgrades, new releases and to maintain the billing system software purchased by the Water Division.
DoT assumed operations and maintenance (O&M) responsibilities in Fiscal Year 2000 on the customer's behalf and has continued with contract renewals of this agreement. Without the agreement, the Division will not benefit from new functions that the system could perform through enhancement to the software: such as new releases and the capability to debug the system, which will negatively impact the Water and Sewer billing system.
1. The amount of funds needed for this contract modification is $370,773.16
2. The original contract was established by the Department of Public Utilities in 1994 and is modified each year to establish annual funds.
3. It is best to continue with these services in order to provide continuous, professional support to the Division of Water, Data Service activity.
FISCAL IMPACT: Year-to-date, as of August 2003, DoT expended $26,000.00 with Indus. During fiscal year 2002, DoT expended $337,065.60 for services provided by contract CT-15918. Currently, The Department of Technology has funds available within the Technology Director's Office, Water Direct Charges Subfund in the amount of $370,773.16, with $224,382.19 for Optional TCP Services for the period of July 1, 2003 through June 30, 2004 and $146,390.97 for Technical Currency Support Services covering the period of October 1, 2002 through September 30, 2003.
EMERGENCY:
Emergency legislation is requested to allow the Director of the Department of Technology to modify and extend a contract in order to provide uninterrupted service.
CONTRACT COMPLIANCE: 23-2296631 Expiration: 06/25/2004
Title
To authorize the Director of the Department of Technology on behalf of the Department of Public Utilities, to modify and extend the contract with Indus Utility Systems, Incorporated (formerly SCT Utility Systems, Incorporated) for the Technical Currency Agreement for software maintenance, and to authorize the expenditure of $370,773.16 from the Technology Director's Office, Water Direct Charges Subfund and to declare an emergency. ($370,773.16)
Body
WHEREAS, SCT Utility Systems, Inc. and the City of Columbus Department of Public Utilities executed Contract Number CT-15918 in 1994 under Ordinance 1996-94 for SCT Software/Database Software Technical Agreement (TCP Agreement) and Technical Currency Support Services, and
WHEREAS, Beginning in January 2001 the City of Columbus Department of Technology assumed responsibility for future renewals of said contract, and
WHEREAS, Ordinance 1534-2003 passed on June 5, 2003 providing authority to change the vendor name from SCT Utility Systems, Inc. to Indus Utility Systems, Inc., and
WHEREAS, The City needs Indus to maintain existing software with all current upgrades and revisions under the technical currency support services portion of this contract, and
WHEREAS, Without the agreement, the Division will not benefit from new functions that the system could perform through enhancement to the software: such as new releases and the capability to debug the system, which will negatively impact the Water and Sewer billing system, and
WHEREAS, It is necessary to modify and extend this contract in order to maintain the Technical Currency Agreement and Technical Currency Support Services for software maintenance, and
WHEREAS, Emergency legislation is required to authorize the Director of Technology to modify and extend the contract for the Technical Currency Agreement and Technical Currecny Support Services for software maintenance, on the Water and Sewer Information Management System (WASIMS), for the preservation of public health, peace, property and safety; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of Public Utilities, be and is hereby authorized to modify and extend contract CT-15918 with Indus Utility Systems, Incorporated for the Technical Currency Agreement and Technical Currency Support Services for software maintenance, for the Water and Sewer Information Management System (WASIMS), for the Division of Water, Department of Public Utilities.
SECTION 2: That the expenditure of $370,773.16 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: 47-01| Fund: 514| Subfund: 600| OCA Code: 514600| Object Level One: 03| Object Level Three: 3369| Amount: $370,773.16
SECTION 3: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.