Explanation
Background:
This legislation authorizes the Director of the Department of Finance and Management, for the Department of Technology, on behalf of the Department of Public Utilities, to establish a purchase order for the purchase of Microsoft Software for Office 2007 with Assurance from Software House International Inc (SHI) (utilizing a State Contract - #0A07004-2, expires 6/30/2010, authorized for the City's use by Ordinance No. 582-87). This purchase will allow the Department of Technology to provide software support for Microsoft applications utilized citywide.
The Department of Technology needs to purchase new software licenses for the installation of Microsoft Office applications on the laptops to be deployed as part of the mobile computing project for the Department of Public Utilities. Purchasing the Microsoft Software Assurance will enable the Department of Technology the ability to provide more efficient and capable support services to the city employees as well as the citizens of Columbus. The associated coverage period is a three (3) year term from 10/01/2009 through 09/30/2012.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact:
Earlier this year, the Department of Technology legislated $290,731.00 for the purchase of Microsoft Software Assurance with Software House International Inc. (SHI). The cost associated with this legislation is $79,830.80, with a three (3) year coverage period term from 10/01/2009 through 09/30/2012. The aggregate total contract amount is $370,561.80. Funds totaling $79,830.80 for this purchase were budgeted and are available within the 2009 Department of Technology's Information Services Fund.
Emergency Designation:
Emergency designation is requested/required to meet time lines and deadlines previously established; to immediately facilitate prompt payment; to continue with services that are necessary to support daily operation activities; to ensure no service interruption.
Contract Compliance:
Vendor: Software House International Inc. (SHI) CC#: 22-3009648 Expiration Date: 11/16/2011
Title
To authorize the Director of the Department of Finance and Management, for the Department of Technology, on behalf of the Department of Public Utilities, to establish a purchase order for the purchase of Microsoft Software Assurance, from Software House International Inc. (SHI), from a State Contract; to authorize the expenditure of $79,830.80 from the 2009 Department of Technology's Information Services Fund; and to declare an emergency. ($79,830.80)
Body
WHEREAS, this legislation authorizes the Director of the Department of Finance and Management, for the Department of Technology, on behalf of the Department of Public Utilities, to establish a purchase order for the purchase of Microsoft Software for Office 2007 with Assurance from Software House International Inc. (SHI) (utilizing a State Contract - #0A07004-2, expires 6/30/2010); and
WHEREAS, the Department of Technology needs to purchase new software licenses for the installation of Microsoft Office applications on the laptops to be deployed as part of the mobile computing project for the Department of Public Utilities; and
WHEREAS, the use of this Ohio Department of Administrative Services Cooperative Contract is authorized by Ordinance Number 582-87; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Finance and Management to establish a purchase order for the purchase of Microsoft Software Assurance, from Software House International Inc (SHI), which will provide software support for Microsoft applications utilized citywide to continue with services that are necessary to support daily operation activities, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, for the Department of Technology, on behalf of the Department of Public Utilities, is authorized to establish a purchase order for the purchase of Microsoft Software for Office 2007 with Assurance from Software House International Inc. (SHI) in the amount of $79,830.80. The associated coverage period is a three (3) year term from 10/01/2009 through 09/30/2012.
SECTION 2. That the expenditure of $79,830.80 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|SubFund: 550|OCA Code: 514550|Obj. Level 1: 03|Obj. Level 3: 3358|Amount: $4,869.68
Div.: 47-01|Fund: 514|SubFund: 600|OCA Code: 514600|Obj. Level 1: 03|Obj. Level 3: 3358|Amount: $30,974.35
Div.: 47-01|Fund: 514|SubFund: 650|OCA Code: 514650|Obj. Level 1: 03|Obj. Level 3: 3358|Amount: $34,726.40
Div.: 47-01|Fund: 514|SubFund: 675|OCA Code: 514675|Obj. Level 1: 03|Obj. Level 3: 3358|Amount: $9,260.37
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.