Explanation
BACKGROUND: The Health Department is in need of maintenance services for its: (a) CCTV and Call for Assistance Units, (b) maintain interface between CCTV System, Call for Assistance System, and Matrix System, Card Access Equipment, (c) maintain and service all electric locking devices and panic buttons associated with the Matrix Systems, Card Access Equipment at the 240 Parsons Avenue facility. This ordinance authorizes the Board of Health to enter into the second year of a three year competitively bid contract with KNS Services, Inc. for $24,864.00 for video monitoring equipment maintenance.
The Health Department has a need to purchase replacement video monitoring equipment totaling $25,000 that are part of the existing building security system at Health's 240 Parsons Avenue facility. The original security system was installed in 2001 and there is a need to replace certain pieces that are obsolete or no longer able to be repaired.
Bid #SAO03545 for CCTV Maintenance & PM services was posted April 15 through April 22, 2010. All nineteen vendors registered with the City of Columbus under commodity code 93984 were solicited for bids. Bids were solicited to cover a three-year period through May 31, 2013, with an option to extend for an additional two year if both parties agree. KNS Services, Inc., was awarded the contract for the purchase and maintenance of video monitoring security equipment.
The contract compliance number of KNS Services, Inc. is 31-1460220 and is effective through September 3, 2012. This ordinance is submitted as an emergency to ensure that there is a continuation of necessary maintenance services.
FISCAL IMPACT: These monies were budgeted within the Health Special Revenue Fund, Fund No. 250. This ordinance amends the 2011 Capital Improvements Budget and authorizes an expenditure of $25,000.00 from existing cash in the Health G.O. Bond Fund, Fund No. 706. Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against KNS Services, Inc.
Title
To authorize the Board of Health to enter into contract with KNS Services, Inc., for the purchase and maintenance of video monitoring equipment; to authorize a total expenditure of $24,864.00 from the Health Special Revenue Fund for the purchase of maintenance services; to authorize a total expenditure of $25,000.00 from the Health G.O Bond Fund for the purchase of equipment; and to declare an emergency. ($49,864.00)
Body
WHEREAS, the Health Department is in need of closed circuit TV and video monitoring equipment maintenance services at the Health Department located at 240 Parsons Avenue; and,
WHEREAS, the original security system was installed in 2001 and there is a need to replace certain pieces that are obsolete or no longer able to be repaired; and,
WHEREAS, the Board of Health has an ongoing need for closed circuit TV and video monitoring security equipment at its 240 Parsons Avenue facility; and,
WHEREAS, Bid #SA003545 for CCTV Maintenance and preventive maintenance services was posted April 15 through April 22, 2010, and nineteen vendors were solicited for bids and KNS Services, Inc. was the lowest, most responsive bidder; and,
WHEREAS, it is the intent of the Health Department to contract with KNS Services, Inc. for $49,864.00 for the second year of a three-year contract for the purchase and maintenance of video monitoring security equipment; and,
WHEREAS, an emergency exists in the usual, daily operations of the Department of Health in that it is immediately necessary to enter into a contract for the purchase and maintenance services for the video monitoring equipment at the Health Department's 240 Parsons Avenue facility for the immediate preservation of the public peace, property, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Board of Health is hereby authorized to enter into a contract with KNS Services, Inc., for the purchase and maintenance of video monitoring equipment at its 240 Parsons Avenue facility for the period June 1, 2011 through May 31, 2012.
SECTION 2. That to pay the cost of the annual maintenance services, the expenditure of $24,864.00 is hereby authorized from the Health Special Revenue Fund, Fund No. 250, Health Department, Division No. 50, Object Level One 03, Object Level Three 3372, OCA No. 500264.
SECTION 3. That the 2011 Capital Improvement Budget be amended as follows:
Project/Project # CIB CIB Amount Revised
South Dorm Renovations 500503/100000 (Carryover) $48,717 $23,717
Blind School Renovation 570053/100000 (Carryover) $4,585 $29,585
SECTION 4. That the City Auditor be and hereby is authorized to transfer $25,000.00 within the Health G.O. Bond Fund, Fund No. 706, as follows:
FROM:
Dept/Div: 50-01 |Fund: 706 |Project No. 500503-100000 |Project Name - South Dorm Renovations |OCA Code: 706503 |Amount: $25,000.00
TO:
Dept/Div: 50-01 |Fund: 706 |Project No. 570053-100000 |Project Name - Blind School Renovation |OCA Code: 501713 |Amount: $25,000.00
SECTION 5. That to pay the cost of needed closed circuit TV and video monitoring security equipment, the expenditure of $25,000 is hereby authorized and approved as follows:
Dept/Div: 50-01 |Fund: 706 |Project No. 570053-100000 |OCA Code: 501713 |Object Level 1: 06 |Object Level 3: 6620 |Amount: $25,000.00
SECTION 6. That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 7. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.