Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to issue purchase orders and expend funds for tires and per the terms and conditions of the State Term Contracts with Wingfoot Commercial Tire Systems and WD Tire Warehouse. The ordinance also authorizes the Finance and Management Director to issue a purchase order with Dick Masheter Forditions of a Universal Term Contract. This will allow for Fleet Management to continue daily operations of repairs to Fire, Police, Refuse Collection, and other City vehicles as needed.
Ordinance No. 582-87 authorizes City agencies to participate in the Ohio DAS Cooperative Contract and State Contract ST 260 for the purchase of automotive and truck tires.
FISCAL IMPACT: The expenditures are within the amounts projected in the Third Quarterly Financial Review.
Emergency action is requested as there is an immediate need to increase purchase orders and expend funds within the Fleet Management Division to allow the division to operate without interruption of service to the City's fleet, including vehicles used by the Police, Fire, and Refuse Collection Divisions.
Title
To authorize the Finance and Management Director to issue purchase orders with Dick Masheter Ford Inc, Genuine Auto Parts, WD Tire and Wingfoot Commercial Tire Systems per the terms and conditions of a Universal Term Contract and State Term schedule contracts; to authorize the expenditure of $295,000 from the Fleet Services Fund; and to declare an emergency. ($295,000.00)
Body
WHEREAS, the Finance and Management Department, Fleet Management Division has a need to purchase tires for motorized equipment in the amount of $95,000.00 and State Term Contracts are available for automotive and truck tires; and
WHEREAS, Ordinance No. 582-87 authorizes City agencies to participate in Ohio DAS Cooperative contracts and State Contract ST 260 is available for the purchase of automotive and truck tires; and
WHEREAS, an additional purchase order in the amount of $200,000.00 based on the Universal Term contracts with Genuine Auto Parts and Dick Masheter Ford Inc. is also necessary; and
WHEREAS, it is necessary to expend funds for tires and automotive parts; and
WHEREAS, an emergency exists in the usual daily operations of Fleet Management that it is immediately necessary to establish purchase orders within the Fleet Management Division internal services fund in order to support daily operations, including the servicing of the fleet of the Police, Fire and Refuse Collection divisions, thereby preserving the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division, per the terms and conditions of State Term contracts as follows:
State Bid STS260
Wingfoot Commercial Tire Systems
CC# 311735402 expires 9/30/2012
Object level three: 2282
Contract expires 10/21/2011
State Bid STS260
Wingfoot Commercial Tire Systems
CC# 311735402 expires 9/30/2012
Object level three: 3373 (retreads)
Contract expires 10/21/2011
State Bid STS260
WD Tire Warehouse
CC# 311138036 expires 3/31/2011
Object level three: 2282
Contract expires 7/21/2012
SECTION 2. That the sum of $95,000.00 or so much thereof as may be necessary in regard to the action authorized in Section 1 is hereby authorized to be expended as follows:
Division 45-05
Fund: 513
OCA Code 451347
Object Level One: 02
Object Level Three: 2282
Amount: $70,000.00
Division 45-05
Fund: 513
OCA Code 451347
Object Level One: 02
Object Level Three: 3373
Amount: $25,000.00
SECTION 3. That the Finance and Management Director is hereby authorized to issue purchase orders for the Fleet Management Division as follows:
Genuine Auto Parts
CC# 580254510 expires 1/15/2012
Object Level three: 2284
Contract expires 11-30-2011
Dick Masheter Ford Inc
CC# 310729896 expires 1/06/2012
Object Level three: 2284
Contract expires 03-31-2011
SECTION 4. That the sum of $200,000 or so much thereof as may be necessary in regard to the action authorized in Section 3, is hereby authorized to be expended as follows:
Division 45-05
Fund 513
OCA code 451347
Object Level One 02
Object Level Three 2284
Amount $200,000.00
SECTION 5. That the monies in the foregoing Section 2 and Section 4 shall be paid upon order of the Director of the Finance and Management Department, and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 6. That the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves not vetoes the same.