Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into an agreement with Stantec Consulting Services Inc., in the amount of $200,000.00 for professional engineering services for the Lower Olentangy River Ecosystem Restoration Project, CIP No, 650706, for the Division of Sewerage and Drainage. This project primarily involves the modification or removal of the 5th Ave. Dam and restoration of 10,560 linear feet of the Olentangy River. Ordinance No. 1685-2006 was passed by City Council on October 25, 2006 which authorized the Director of Public Utilities to enter into a 319 grant agreement with the Ohio EPA to assist with the funding of this project in the grant amount of $416,063.00. $200,000.00 (out of $416,063.00) was identified within the grant agreement as the grant portion to fund the Design work for this project. The overall project will include a feasibility study to be conducted and paid for by the United States Army Corps of Engineers; physical, hydrology, water quality monitoring, data management and site assessments by OSU; project coordination, public education and outreach by FLOW; stream restoration project design and construction; and grant reporting and contract administration services by the City. The Division has determined that these services cannot be performed by City personnel at this time, and has planned for the procurement of various engineering services on a routine basis. This work (Phase I) will include preliminary engineering consisting of a field survey, hydrographic survey, geomorphic assessment, sediment sampling and survey, sediment transportation evaluation, structural analyses, and floodplain evaluations. The preliminary engineerings anticipated to begin in October, 2009.
Additional background: Ordinance No. 1685-2006 was passed by City Council on October 25, 2006 which authorized the Director of Public Utilities to enter into a 319 grant agreement with the Ohio EPA establishing funding through AC026295. The funds needed to enter into a contract with Stantec have already been established on AC026295 for the stream restoration design work.
A. Procurement Information: The Division advertised Request for Proposals (RFP's) for the subject services in the City Bulletin in accordance with the provisions of Section 329.14 of Columbus City Codes. The Division of Sewerage and Drainage received technical proposals on December 19, 2008 from the following companies:
Name C.C. No. City/State Maj/MBE/FBE
Burgess & Niple 310885550 Columbus/Oh Maj.
Civil & Environmental Consultants 251599565 Columbus/Oh Maj.
EMH&T 310685594 Columbus/Oh Maj.
Malcolm Pirnie 132663703 Columbus/Oh Maj.
ms consultants 346546916 Columbus/Oh Maj.
Stantec 112167170 Columbus/Oh Maj.
URS. 340939589 Columbus/Oh Maj.
Williams Creek 204043645 Columbus/Oh Maj.
These proposals were reviewed and ranked by a Professional Engineering Services Selection Committee in order to determine the consultant best qualified to provide the services for this project. The committee ranked the proposals on quality, competence to perform, project schedule, and local workforce. After careful consideration and evaluation, the committee recommended that Stantec Consulting Services Inc., which received the highest score, be selected to provide the preliminary engineering services for this project, for which the Division Administrator has concurred.
B. Contract Compliance No.: 112167170 (MAJ) (Expires 01/07/2010)
C. Emergency Designation: The Division of Sewerage and Drainage is requesting City Council to designate this ordinance an emergency measure in order to allow for the immediate commencement of this work. This expediency is justified because this project will utilize funds from an Ohio EPA 319 Grant and the work must be completed by the end of the grant period which is December 31, 2009.
2. FISCAL IMPACT: This ordinance authorizes the expenditure of funds from within the Ohio EPA Grant Fund for the purpose of providing the necessary funding required for this expenditure. Engineering services project invoice expenditures will only be paid after the EPA grant funds are deposited into the City's Grant Fund 655.
Title
To authorize the Director of Public Utilities to enter into a professional engineering services agreement with Stantec Consulting Services Inc., for the Lower Olentangy River Ecosystem Restoration Project using funds already established on AC026295 from the Ohio EPA Grant Fund, for the Division of Sewerage; and to declare an emergency ($-0-)
Body
WHEREAS, the Director of Public Utilities to entered into a 319 grant agreement with the Ohio EPA project for removal of the 5th Ave. Dam and restoration of 10,560 linear feet of the Olentangy River via Ordinance No. 1685-2006 passed by City Council on October 25, 2006; and
WHEREAS, the procurement was conducted in accordance with the Request For Proposals (RFP) process set forth in Section 329.14, Columbus City Codes, 1959; eight proposals were received and the Division's Evaluation Committee selected Stantec Consulting Services Inc., from among the eight firms; and
WHEREAS, the ordinance authorizes an encumbrance to expenditure funds established on AC026295 in the of $200,000.00 as authorized by Ordinance 1685-2006 passed by City Council on October 23, 2006 for the Ohio EPA Grant Fund; and
WHEREAS, it is necessary for City Council authorize the Director of Public Utilities to enter into a professional engineering services agreement with Stantec Consulting Services Inc.; and
WHEREAS, the aggregate principal amount which the City will issue to finance this phase of the project is presently expected not to exceed $200,000; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Sewerage and Drainage, Department of Public Utilities, in that it is immediately necessary for this Council to authorize the Director of Public Utilities to execute an engineering agreement with Stantec Consulting Services, in connection with the Lower Olentangy River Ecosystem Restoration Project, in order to establish immediate commencement of the work, and to complete the work by the end of the grant period which is December 31, 2009 pursuant to the grant agreement or risk the loss of funds; for the immediate preservation of the public health, peace, property, and safety; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to enter into an agreement for professional engineering services with Stantec Consulting Services Inc., 1500 Lake Shore Drive, Columbus, Ohio 43204, in connection with the Lower Olentangy River Ecosystem Restoration Project in accordance with the terms and conditions as shown in the forthcoming contract to be filed in the office of the Division of Sewerage and Drainage.
Section 2. That for the purpose of paying the cost of the professional engineering services contract, the expenditure of $200,000.00, or as much thereof as may be needed, is hereby authorized from the Ohio EPA Grant Fund, Fund No. 655 using AC026295.
Section 3. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 4. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 6. That said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.