Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Public Utilities to enter into a planned modification for Electrical Substation and Electrical Maintenance Services with Invizions, Inc. in the amount of $824,000.00. The Division of Power will use this contract for planned inspections, testing, troubleshooting and repair to ensure the correct operation of all components and their interaction for the equipment lifecycle.
The Department of Public Utilities solicited competitive bids for Electrical Substation and Electrical Maintenance Services in accordance with the relevant provisions of Section 329 (RFQ020752). Two-hundred and fifty two vendors (252) vendors were solicited. Two (MAJ) bids were received and opened on March 9, 2022. The bid from Invizions, Inc. was determined to be the lowest responsive, responsible and best bidder and a contract was established to be utilized on an as needed basis.
CONTRACT AMOUNTS / TIMELINE
The contract term is for three years through December 31, 2025. The contract language allows for a one (1) year renewal option upon mutual agreement, availability of funds, and approval by Columbus City Council. If unforeseen issues or difficulties are encountered that would require additional funding a modification would be requested.
This legislation seeks to add funding to the contract for budget year 2025. This Ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code pertaining to contract renewals and modifications. This contract is funded on an incremental basis.
Cost summary:
Original Contract, Ordinance #0156-2022 $500,000.00
Modification #1, Ordinance #3185-2022 $800,000.00
Modification #2, Ordinance #0092-2023 $800,000.00
Modification #3, Ordinance #0305-2024 $800,000.00
Modification #4, Ordinance #2900-2024 $150,000.00
Modification #5, Ordinance #0290-2025 (pending) $824,000.00
Contract Total $3,874,000.00
1. Amount of additional funds: Total amount of additional funds needed for this contract is $824,000.00. Total contract amount including this addition is $3,874,000.00.
2. Reasons additional funds were not foreseen: The need for additional funds were known at the time of the initial contract. This funding is to provide the funding necessary for the payment of services to be provided through December 31, 2025.
3. Reason other procurement processes were not used: Work under this modification is a continuation of services included in the scope of the original bid contract. No lower pricing/more attractive terms and conditions are anticipated at this time. This contract is funded on an incremental basis.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.
SUPPLIER: Invizions, Inc., vendor #001294, cc expires 4/26/26, Majority Status
This contract was put in place prior to the implementation of the City of Columbus MBE/WBE Program and is not subject to the requirements of that program. Invizions, Inc. is classified as a majority company by the City’s Office of Diversity and Inclusion.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $824,000.00 is budgeted and needed for this purchase.
$917,723.17 was spent in 2024
$1,661,212.32 was spent in 2023
$510,346.39 was spent in 2022
Title
To authorize the Director of the Department of Public Utilities to modify to increase funding with the contract with Invizions, Inc. for Electrical Substation and Electrical Maintenance Services for the Division of Power; and to authorize the expenditure of $824,000.00 from the Electricity Operating Fund. ($824,000.00)
Body
WHEREAS, the Department of Public Utilities entered into a contract for the purchase of Electrical Substation and Electrical Maintenance Services in accordance with Chapter 329 of the Columbus City Code, pursuant to solicitation, RFQ020752, with Invizions, Inc., being the lowest, responsive, responsible and best bidder; and
WHEREAS, the expenditure of $824,000.00 or so much thereof as is needed for the purchase for planned inspections, testing, troubleshooting and repair to ensure the correct operation of all components and their interaction for the equipment lifecycle.
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to modify to increase funding with the contract with Invizions, Inc. for Electrical Substation and Electrical Maintenance Services; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to modify to increase the contract for Electrical Substation and Electrical Maintenance Services.
SECTION 2. That the expenditure of $824,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6300 (Electricity Operating) in object class 03 Services per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.