Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with the Righter Company, Inc. for window repair and replacement at Fire Station No. 1 and No. 9 at 300 N. Fourth Street.
The existing window wall systems will be replaced at the east and west sides of the building. The new commercial grade aluminum window wall system will be thermally insulated for energy conservation. The existing strip windows along the north and south elevations will be resealed to stop water infiltration. Most of these windows are original to the Fire Station which was constructed in 1982.
Formal bids were solicited and the city received three proposals on August 27, 2015 as follows (0 FBE, 0 MBE):
Ultimax, Inc. $275,000.00
2K General Company $338,000.00
Righter Company, Inc. $340,200.00
The Office of Construction Management recommends the bid award be made to the most responsive and responsible bidder, The Righter Company. Ultimax, Inc. was not prequalified with the City at the time of submitting a bid and 2K General Company did not properly acknowledge having received an addendum; therefore both bids are non-responsive.
Emergency action is requested in order to expedite manufacturing of the window walls and to have them installed prior to winter weather.
Righter Company, Inc. Contract Compliance No. 31-0889208, expiration date November 13, 2016.
Fiscal Impact: This legislation authorizes an expenditure of $340,200.00 with the Righter Company for window repair and replacement at Fire Station 1 and 9 for the Division of Fire using Public Safety capital funds.
Title
To authorize the Finance and Management Director to enter into a contract on behalf of the Office of Construction Management with the Righter Company for window repair and replacement at Fire Station 1 and 9; to authorize the expenditure of $340,200.00 from the Safety Voted Bond Fund; and to declare an emergency. ($340,200.00)
Body
WHEREAS, the Department of Finance and Management, Office of Construction Management desires to enter into a contract for the window repair and replacement for Fire Station 1 and 9; and
WHEREAS, formal bids were solicited and the City received three proposals; and
WHEREAS, bids from Ultimax, Inc. and 2K General Company are non-responsive; and
WHEREAS, the bid from the Righter Company has been deemed responsive and they are qualified to perform this contract; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department, Office of Construction Management, in that it is immediately necessary to authorize the Finance and Management Director to enter into a contract with the Righter Company, Inc. for the window repair and replacement for Fire Station 1 and 9, in order to expedite manufacturing of the wall windows and to have them installed prior to the winter weather, thereby preserving the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF CITY OF COLUMBUS:
SECTION 1. That the Finance and Management director is hereby authorized to enter into a contract on behalf of the Office of Construction Management with the Righter Company, Inc. for the window repair and replacement for Fire Station No. 1 and No. 9 at 300 N. Fourth Street.
SECTION 2. That the expenditure of $340,200.00, of so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-04
Fund: 701
Project: 340103-100000
OCA Code: 711103
Object Level 1: 06
Object Level 3: 6620
Amount: $340,200.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.