Explanation
1. BACKGROUND:
To authorize the Director of Public Service to enter into contract with Rumpke of Ohio, Inc., for a weekly, subscription yard waste collection program for all City of Columbus residents. This ordinance also authorizes the expenditure of $1,000,000.00 from the General Fund for purposes of subsidizing this Rumpke yard waste program that will be administered by the Division of Refuse Collection. This contract includes a declining subsidy scale provision that reduces the city's cost incrementally, once the paid subscriber number reaches 30,000. This provision will eliminate the need for any subsidy once the paid subscriber number exceeds 69,000.
The City, through its Division of Refuse Collection, has provided Columbus residents with the weekly collection of yard waste through a contract since 1994. This separate collection is important to segregate yard waste that can be composted and recycled from the regular waste stream; this serves to extend the life of the landfill operated by the Solid Waste Authority of Central Ohio (SWACO) and decreases the Division's disposal fees that are paid from the City's Special Income Tax Fund. The current street-side yard-waste collection service contract with Rumpke expired on January 31, 2009.
A. Subscription Program:
This contract will subsidize a subscription yard waste program for a one-year period that will include two 6-month cycles. The first cycle will commence on or about April 20, 2009 and will last for a 6-month duration; the second one will commence on October 20, 2009 and will also last for a 6-month duration. Citizens wishing to subscribe will be required to pay a flat fee of $49.50 for each of the the 6 month cycles. Each of these cycles will not be prorated, so the cost is the same whether they begin their subscription the first day or the last day of the cycle. Subscribers will be limited to 15 items per week.
B. Recent Yard-Waste Expenditure History:
The expenditure history for the expired, Rumpke yard-waste collection contract is as follows:
1. FY-2006 Expenditures: $3,719,061.29
2. FY-2007 Expenditures: $3,953,106.25
3. FY-2008 Expenditures: $3,428,358.49
2. CONTRACT COMPLIANCE:
Rumpke of Ohio, Inc.'s contract compliance number is 31-1617611 and expires March 21, 2010.
3. FISCAL IMPACT
The Department of Public Service has requested funding authority for this expenditure within its FY 2009 Division of Refuse Collection Operating Budget.
4. EMERGENCY DESIGNATION:
The Department of Public Service is requesting City Council to designate this ordinance an emergency measure in order to allow for the immediate initiation of this subscription yard waste program, which is needed to divert the normally heavy spring yard waste generation activities of the city's residents.
5. WAIVER OF COMPETITIVE BIDDING REQUIREMENTS:
The Department of Public Service is requesting that the competitive bidding requirements be waived in order to allow the execution of this contract. Due to budgetary concerns, the Department was unable to extend its existing contract with Rumpke for FY 2009 services. Numerous options were developed and evaluated based upon a budgetary limitation of $1 million dollars. Based upon the recommendation of the Department of Public Service, the Mayor's Office authorized the Director of Public Service to negotiate the terms and conditions of a weekly, subscription yard waste collection service contract with Rumpke Ohio, Inc. The Department has intentions of planning to competitively procure the replacement to this contract prior to its expiration.
Title
To authorize the Director of Public Service to enter into a contract with Rumpke of Ohio, Inc. for a weekly, subscription yard-waste collection program; to authorize the expenditure of up to $1,000,000.00, from the General Fund; to waive the competitive procurement provisions of the Columbus City Codes; and to declare an emergency. ($1,000,000.00).
Body
WHEREAS, the Division of Refuse Collection has provided Columbus residents with weekly collection of yard waste through a contract with Rumpke of Ohio, Incorporated, for many years; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Refuse Collection, in that it is immediately necessary to enter into a contract for weekly, subscription yard-waste collection program pursuant to the immediate commencement of contract execution, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service is hereby authorized to enter into contract with Rumpke of Ohio, Incorporated, for weekly, subscription yard-waste collection program for a one-year period; and to authorize up to $1,000,000.00 for the costs associated with this contract
Section 2. That for paying the cost of said yard waste collection contract, the sum of $1,000,000.00 be and hereby is authorized to be expended from Fund 010, the General Fund, Department No. 59-02, the Division of Refuse Collection, Object Level One Code 03, Object Level Three Code 3336 and OCA Codes 593566 ($1,000,000.00).
Section 3. That this Council finds to be in the best interests of the City of Columbus that the formal competitive bidding provisions of the City Code be waived and hereby waives Section 329 with respect to the award of this contract authorized within Section 1 herein.
Section 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.