Explanation
1. BACKGROUND
Need: This ordinance authorizes the Finance Director to establish a purchase order with Motorola, Inc., for the construction of a specialized building to house 800 MHz radio, microwave, and associated equipment This building is needed to house specialized equipment associated with the construction of a new communications tower located in the northeast corridor of the City of Columbus. This new tower is being funded through the Urban Area Security Initiative, (UASI), grant money administered through Franklin County, Office of Homeland Security and Justice Programs. Funds from the grant cannot be used for the construction of the building.
This ordinance also transfers funds within the Safety voted bond fund from the Division of Police to the Support Services Division and amends the 2004 Capital Improvement Budget to provide funds for the construction.
B. Bid Information: Sole Source, Motorola, Inc., is the original contractor for the system and will provide both the equipment and the specialized building to house the equipment. Motorola, Inc. is the only known provider of this equipment.
Contract Compliance: Motorola, Inc., Contract Compliance #361115800.
Emergency Designation: Emergency designation is needed to ensure the Grant time frame (October 30, 2005) is met for the completion of the project.
2. FISCAL IMPACT: The transfer of funds, as authorized in this legislation will provide the monies needed for the construction. Funds are available within Public Safety's capital funds for this transfer and expenditure.
Title
To authorize the City Auditor to transfer $90,000 within Public Safety's Voted bond fund, to authorize the Finance Director to issue a purchase order to Motorola inc. for the construction of a specialized building to house equipment for a new 800 MHz tower in the Northeast Corridor of the City of Columbus, to authorize the expenditure of $90,000 from the Safety bond funds, to amend the 2004 Capital Improvement Budget, and to declare an emergency. ($90,000).
Body
WHEREAS, the responsibility of the Police and Fire Communications System will continue to be that of the Department of Public Safety, Division of Support Services; and,
WHEREAS, the City needs to fund the construction of a building to house 800MHz Radio equipment that will support the new 800MHz Tower in the Northeast Corridor of the City of Columbus.
WHEREAS, construction of the building is contingent on the transfer of monies within Public Safety's bond funds, form the Division of Police to the Division of Support Services.
WHEREAS, Motorola, Inc., is the only known provider of this equipment; and,
WHEREAS, an emergency exists in the usual daily operations of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to issue a purchase order to Motorola Inc., for the construction of a building to house 800MHz Radio equipment in the Northeast Corridor of the City of Columbus in order to meet grant deadlines and to preserve the public peace, health, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Capital Improvement funds as follows:
FROM: Dept/Div. 30-03, Fund: 701, Project Name: Police Facility Renovation, Project Number: 330021, Amount: $90,000, OCA CODE 644476.
TO: Dept/Div 30-02, Fund 70, Project Name: 800 MHz System Expansion, Project Number: 320009, Amount: $90,000, OCA CODE 332551.
Section 2. That the Director of Finance be and is hereby authorized to establish a purchase order with Motorola, Inc., in the amount of $90,000, for the construction of a building to house 800MHz Radio equipment in the Northeast Corridor of the City of Columbus, to authorize the expenditure of $90,000 and to declare an emergency.
Section 3. That the 2004 Capital Improvement Budget is hereby amended as follows.
CURRENT: Project Number 330021, Police facility renovation: $4,155,000.
CURRENT: Project Number 320009, 800MHz System Expansion: $1,065,000.
AMENDED: Project Number 330021, Police facility renovation: $4,065000.
AMENDED: Project Number 320009, 800MHz System expansion: $1,155,000
.
Section 4. That this agreement is made in accordance with the provisions of Section 329.07(c) of the Columbus City Code.
Section 5. That for the purpose stated in Section 1 hereof, the expenditure of $90,000 or so much thereof as may be needed, is hereby authorized from:
DIVISION 30-02 FUND 701 PROJECT NUMBER 320009 OCA CODE 332551 AMOUNT $90,000
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.