Explanation
This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with The Righter Company, Inc. to clean up the existing pond at the Deaf School Park and Topiary Garden through the removal of built up silt, debris, and invasive plants. The project will also improve the conditions surrounding the pond through the replacement of turf grass around the perimeter of the pond. The pond is a center piece of the Topiary Garden and the cleanup of the pond has been strongly advocated for by the Friends of Topiary Park.
Fiscal Impact:
$107,300.00 is budgeted and available in the Recreation and Parks Voted Bond Fund 702 to meet the financial obligations of this contract. The costs for this project will be $77,300.00 with a contingency of $30,000.00 for a total of $107,300.00. The contingency has been increased to 27% in order to cover any unforeseen issues that cannot be determined until the pond has been drained for the repairs.
Bids were advertised through Vendor Services, in accordance with City Code Chapter 329, on April 11th, 2014 and received by the Recreation and Parks Department on May 6th, 2014. Bids were received from the following companies:
Status Bid Amount
Righter Co. MAJ $77,300
Gutknecht Construction MAJ $89,000
After review of the proposals that were submitted, it was determined that The Righter Company, Inc. was the lowest, best, responsible and responsive bidder.
Principal Parties:
Vendor Name: The Righter Company, Inc.
Vendor Address: 2424 Harrison Road, Columbus, OH 43204
Vendor Contact Name and Phone: Bradley Nadolson 614-272-9700
Contract Compliance Number: 310889208
Contract Compliance Expiration Date: January 7, 2015
Number of Columbus Based Employees: 25+
Title
To authorize the City Auditor to transfer $107,300.00 within the Voted Recreation and Parks Bond Fund 702; to amend the 2014 Capital Improvement Budget Ordinance No. 0683-2014; to authorize and direct the Director of Recreation and Parks to enter into contract with The Righter Company, Inc. for the Deaf School Pond Renovation project; to authorize the expenditure of $77,300.00 with a contingency of $30,000.00 for a total of $107,300.00 from the Recreation and Parks Voted Bond Fund 702. ($107,300.00)
Body
WHEREAS, bids were advertised through Vendor Services for the Deaf School Pond Renovation project, in accordance with City Code Chapter 329, on April 11, 2014 and received by the Recreation and Parks Department on May 6, 2014 and will be awarded to The Righter Company, Inc.; and
WHEREAS, funds are being moved to alternate projects within Recreation and Parks Voted Bond Fund 702 to establish correct funding locations for the Deaf School Pond Renovation project; and
WHEREAS, the 2014 Capital Improvement Budget will be amended to reflect the fund transfer from projects within Recreation and Parks Voted Bond Fund 702; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to transfer $107,300.00 within the Recreation and Parks Voted Bond Fund 702 for the projects listed below:
FROM:
Project OCA Code O.L. 3 Amount
510035-100047 (Santa Maria Improvements) 723547 6621 $66,863.03
510035-100060 (Barack Rec. Center) 735060 6621 $38,457.00
510035-100263 (Hard Rd. Maintenance Facility) 721120 6621 $1,979.97
TO:
Project OCA Code O.L. 3 Amount
510017-100122 (Deaf School Park) 717122 6621 $107,300.00
SECTION 2. That the 2014 Capital Improvements Budget Ordinance 0683-2014 is hereby amended as follows in order to provide sufficient budget authority for this legislation.
CURRENT:
Fund 702; 510035-100047; Santa Maria Improvements; $66,863 (Voted Carryover)
Fund 702; 510035-100060; Barack Rec. Center; $38,457 (Voted Carryover)
Fund 702; 510035-100263; Hard Rd. Maintenance Facility; $200,000 (Voted Carryover)
Fund 702; 510017-100122; Deaf School Park; $0 (Voted Carryover)
AMENDED TO:
Fund 702; 510035-100047; Santa Maria Improvements; $0 (Voted Carryover)
Fund 702; 510035-100060; Barack Rec. Center; $0 (Voted Carryover)
Fund 702; 510035-100263; Hard Rd. Maintenance Facility; $198,020 (Voted Carryover)
Fund 702; 510017-100122; Deaf School Park; $107,300 (Voted Carryover)
SECTION 3. That the Director of Recreation and Parks is hereby authorized to enter into contract with The Righter Company, Inc. for the Deaf School Pond Renovation project.
SECTION 4. That the expenditure of $107,300 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Voted Recreation and Parks Bond Fund 702, as follows:
Project OCA Code O.L. 3 Amount
510017-100122 (Deaf School Park) 717122 6621 $107,300.00
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
SECTION 7. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8. That the ordinance shall take effect and be in force from and after the earliest period allowed by law.