Explanation
BACKGROUND: In 1994, The Department of Public Utilities initiated a contract (CT-15918) for software and services related to water and sewer information management system (WASIMS). The original contract, Section 12, provided for modifications and changes in scope of service. However, during fiscal year 2000, the original contract was assumed by the Department of Technology along with the operations and maintenance responsibilities; with the modifications and services provided by Indus Utility Systems, Inc. (Indus), now known as Ventyx Inc.
This legislation authorizes the Department of Technology (DoT) on behalf of the Department of Public Utilities to modify an annual renewal contract agreement with Ventyx Inc., formerly known as Indus Utility Systems, Inc. (Indus). This modification will allow for continual services associated with upgrades, new releases and software maintenance and support for the Water and Sewer Information Management System (WASIMS) and for the Archive Manager Software module; utilizing the terms and conditions in accordance with the original contract and all associated modifications; with a coverage period from July 1, 2008 through June 30, 2009.
FISCAL IMPACT: The total amount expended in 2005, for services such; as upgrades, new releases and computer programming software maintenance, was $420,905.60, with Indus Utility Systems, Inc. In 2006, ordinance number 0841-2006 passed on May 22, 2006, in the amount of $452,395.00, for related services. The cost associated with the 2007 modification was $307,611.00. The cost associated with this ordinance is $320,008.00; of which is available within the Department of Technology Information Services Fund, for coverage period of July 1, 2008 through June 30, 2009; bringing the contract aggregate total amount with Ventyx Inc. to $3,563,781.25 for software license, support, upgrades, maintenance and related services.
EMERGENCY: Emergency designation is being requested to immediately facilitate prompt payment; to continue with services that are necessary to support daily operation activities; to ensure no service interruption.
CONTRACT COMPLIANCE: 94-3273443 Expiration: 06-30-2010
Title
To authorize the Director of the Department of Technology on behalf of the Department of Public Utilities, to modify an annual renewal contract agreement with Ventyx Inc., formerly known as Indus Utility Systems, Incorporated for software maintenance and related services; to authorize the expenditure of $320,008.00 from the Department of Technology Information Services Fund; and to declare an emergency. ($320,008.00)
Body
WHEREAS, Indus Utility Systems, Inc. (Indus) and the Department of Public Utilities executed contract CT-15918 in 1994 under Ordinance 1996-94 for Technical Agreement (TCP Agreement) and Technical Currency Support Services, and
WHEREAS, the city needs Ventyx Inc. to maintain existing software with all current upgrades and revisions under the technical currency support services portion of this contract, and
WHEREAS, without the agreement, the Division of Water will not receive upgrades and the capability to debug the system, negatively impacting the water and sewer billing system, and
WHEREAS, an emergency exists in the usual operation of the Department of Technology, in that it is immediately necessary to modify an annual renewal contract agreement, on behalf of the Department of Public Utilities, with Ventyx Inc. (formerly known as Indus Utility Systems, Inc) to continue software maintenance and related services on the water and sewer information management system (WASIMS) for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Department of Public Utilities, Water Division be and is hereby authorized to modify an annual renewal contract agreement with Ventyx Inc., for software maintenance and related services associated with the Water and Sewer Information Management System (WASIMS), with the coverage period from July 1, 2008 through June 30, 2009.
SECTION 2: That the expenditure of $320,008.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Division: Div.: 47-01| Fund: 514| Subfund: 600| OCA: 514600| Object Level One: 03| Object Level Three: 3369| Amount: $320,008.00
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contracts modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.