Explanation
BACKGROUND: This ordinance authorizes the option to purchase Itron Electric Meter Parts for the Department of Public Utilities, Division of Power and Water (Power). The term of the proposed option contract will be through March 31, 2013 with the option to extend one additional one year period, subject to mutual agreement of both parties. The Itron meters are used by the Department of Public Utilities to bill customers for electricity usage. The meters must be compatable with software owned by the Department of Public Utilities.
The Purchasing Office negotiated the universal term contract in accordance with the provisions of sole source procurement, 329.07(e). The Purchasing Office solicited bids several times and received only one response, HD Supply Utility. HD Supply Utility is the only authorized distributor in this area.
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
The Purchasing Office is recommending award of one contract to HD Supply Utility, Ltd.
CC#260100651, expiration: June 8, 2013
Total Estimated Annual Expenditure: $83,000.00
This ordinance is being submitted as an emergency because without emergency action the repair of electric meter will be delayed and the efforts of the Department of Public Utilities to capture electricity usage of customers will be effected and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. Public Utilities Department will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase Itron Electric Meter Parts from HD Supply Utility, Ltd. to authorize the expenditure of one dollar to establish a contract from the Mail, Print Services, and UTC Fund; and to declare an emergency. ($1.00).
Body
WHERAS, the Department of Public Utilities has a need for Itron Electric Meter Parts that are compatible with software owned by the department, and
WHEREAS, the Purchasing Office negotiated pricing, terms and conditions in accordance with the provisions of 329.07 (e), Sole Source procurement, of the Columbus City Codes; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices 2) providing an effective option contract for the Department of Public Utilities to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Itron Electric Meter Parts are available and supplied as needed for the repair of electric meter so that the efforts of the Department of Public Utilities to capture electricity usage of customers will not be interrupted this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities/ Division of Power and Water (Power) in that it is immediately necessary to enter into one contract for the option to purchase Itron Electric Meter Parts thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Itron Electric Meter Parts for the repair of Electric Meters Parts in the City of Columbus for the term ending March 31, 2013 with the option to extend for one additional one year period.
SECTION 2. That City Council finds it in the best interest of the City of Columbus to procure these items in accordance with the agreement negotiated in accordance with the provisions of sole source procurement, section 329.07(E) of the Columbus City Code as follows:
HD Supply Utility, Ltd. All Items: 1-11. Amount: $1.00.
SECTION 3. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services, and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 4. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.