Explanation
BACKGROUND: The Division of Police needs to purchase additional Panasonic Toughbook Computers and mounts for police field use. The computers will be used in police cruisers and outfit other police agencies within the metropolitan area. The Division of Police has installed over 109 of these computers in our current fleet and has standardized this type of toughbook computer for installation, service, warranty, and training. Because of these reasons, this is the only computer used in the City of Columbus Police cruisers.
There is also a need to transfer funds within this grant from Object Level (1) 02 to Object Level (1) 03 to provide funds for a contract with the State of Ohio.
Bid Information: The State of Ohio established STS534177 which expires (6/30/2011) with Insight Public Sector, Inc. for this equipment. In addition, there are only two nationally authorized resellers of this type of Panasonic computer and Insight Public Sector, Inc. is one of them. It is a local supplier with field personnel and expertise to support our needs; therefore there is a need to waived competitive bidding. A quotation was obtained from Insight Public Sector based on the state contract.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Contract Compliance No: 363949000, Expires 04/04/2010
Emergency Designation: Emergency legislation is needed to expedite the acquisition of the computers and maintain the submitted timeline for grant activities.
FISCAL IMPACT: This ordinance authorizes an expenditure of $1,315,435.04 from the COPS grant for Panasonic Toughbook Computers for the Division of Police. No General Fund monies are required for this purchase.
Title
To authorize and direct the Finance and Management Director to contract for the purchase of Panasonic Toughbook computers from Insight Public Sector for the Division of Police, to waive the provisions of competitive bidding, to authorize the expenditure of $1,315,435.04 from the Community Oriented Policing Services (COPS) Grant funds, to authorize the transfer of funds within the Grant Fund between object levels; and to declare an emergency. ($1,315,435.04)
Body
WHEREAS, the Division of Police needs to purchase upgraded computers for field work and replacements in police cruisers; and
WHEREAS, the Division of Police needs to purchase computers for other police agencies within the metropolitan area; and
WHEREAS, there is a State of Ohio contract for purchase of these computers with Insight Public Sector; and
WHEREAS, Insight Public Sector, Inc. is a local supplier with field personnel and expertise to support the needs of the Division of Police; and
WHEREAS, it is in the best interest of the City to waive the provisions of Section 326-06 of the City of Columbus Code, 1959; and
WHEREAS, this purchase will be funded through the COPS Technology Grant funds; and
WHEREAS, funds need to be transferred between object levels within this Grant Fund; and
WHEREAS, an emergency exists in the usual operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to purchase these computers to maintain the grant activities timeline for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract with Insight Public Sector for the purchase of Panasonic Toughbook computers and mounts in accordance with The State of Ohio contract STS534177.
SECTION 2. That the expenditure of $1,315,435.04, or so much thereof as may be needed, be and the same is hereby authorized as follows:
DEPT 30-03 | FUND 220 | OBJ LEV 1 02 | OBJ LEV 3 2245 | OCA 337040 | AMOUNT $120,425.06
DEPT 30-03 | FUND 220 | OBJ LEV 1 06 | OBJ LEV 3 6649 | OCA 337040 | AMOUNT $1,195,009.98
SECTION 3. That funds need to be transferred within this Grant as follows:
From:
DEPT 30-03| FUND 220| OBJ LEV (1) 02| OCA 337040| AMOUNT $140,894.94
To:
DEPT 30-03| FUND 220| OBL LEV (1) 03| OCA 337040| AMOUNT $140,894.94
SECTION 4. That it is in the best interest of the City to waive the provisions of Section 329.06 of the Columbus City Code. 1959; and such provisions are hereby waived.
SECTION 5. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves nor vetoes the same.