Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish Universal Term Contracts (UTCs) for the option to purchase Emergency Vehicle Lights and Warning Equipment with Parr Public Safety Company, Inc. and Karl Erich Rose, DBA KE Rose Company LTD. The Division of Fleet Management is the primary user for Emergency Vehicle Lights and Warning Equipment. Emergency Vehicle Lights and Warning Equipment are used to repair and maintain the visual and auditory warning systems of City vehicles. The term of the proposed option contracts would be approximately two (2) years, expiring November 30, 2026, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on September 19, 2024. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002726.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ028539). Two (2) bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Parr Public Safety Equipment, Inc., CC# 001060 expires 6/5/2026, Items 1-2, $1.00
Karl Erich Rose, DBA KE Rose Company LTD, CC# 004889 expires 8/21/2026, Item 3, $1.00
Total Estimated Annual Expenditure: $30,000.00, Division of Fleet Management, the primary user
The companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002726. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into Universal Term Contracts for the option to purchase Emergency Vehicle Lights and Warning Equipment with Parr Public Safety Company, Inc. and Karl Erich Rose, DBA KE Rose Company LTD; and to authorize the expenditure of $2.00. ($2.00)
Body
WHEREAS, the Emergency Vehicle Lights and Warning Equipment UTC will provide for the purchase of Emergency Vehicle Lights and Warning Equipment used to repair and maintain the visual and auditory warning systems of City vehicles; and,
WHEREAS, the Purchasing Office advertised and solicited formal bids on September 19, 2024 and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, it has become necessary in the daily operation of the Division of Fleet Management to authorize the Director of Finance and Management to enter into Universal Term Contracts for the option to purchase Emergency Vehicle Lights and Warning Equipment; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contracts for the option to purchase Emergency Vehicle Lights and Warning Equipment in accordance with Request for Quotation RFQ028539 for a term of approximately two (2) years, expiring November 30, 2026, with the option to renew for one (1) additional year, as follows:
Parr Public Safety Equipment, Inc., Items 1-2, $1.00
Karl Erich Rose, DBA KE Rose Company LTD, Item 3, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO002726 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.