Explanation
BACKGROUND: This ordinance authorizes the Finance and Management Director to modify a contract with Kone, Inc. for the maintenance and service of elevators in various City facilities under the purview of the Facilities Management Division. The original contract was authorized by City Council through Ordinance No. 1230-2008 on July 21, 2008, in the amount of $141,000.00. Ordinance No. 0848-2009, passed on June 22, 2009, in the amount of $156,800.00 authorized the first of five renewal options, for the period of August 1, 2009 to June 31, 2010.
The proposed contract modification provides funding for emergency elevator repairs to the North West elevator at City Hall, 90 West Broad Street. The work is to include, but is not limited to, obtaining a State of Ohio elevator work permit, dismantling the existing machine motor and components, removing existing machine motor and components from City Hall, mounting and assembly of the new machine, a new motor, installation of new hoist cables, installation of rope groper to meet current code requirements, testing, and return to service.
These problems were not foreseen in awarding the original contract to Kone, Inc. Kone, Inc. was chosen to perform this work because it is the Facilities Management Division's contractor for normal elevator maintenance. Kone, Inc. has been the elevator maintenance and service provider for the last six years. Therefore, it would not be in the best interests of the City to bid this equipment. Awarding it to another elevator provider could cause a conflict with the current provider's ability to maintain the equipment. This ordinance will allow the Finance and Management Director to modify and increase the contract with Kone, Inc. by $78,003.00 so that other necessary services within the contract are not delayed. A contingency of $15,000.00 is being included in the event that wall sections need to be removed in order for the technicians to reach the equipment. The price of this modfication was negotiated between the City and Kone, Inc.
Emergency action is requested so that required maintenance and services on this elevator is not delayed, thereby protecting the safety of elevator users.
Fiscal Impact: The cost of this modification is $63,003.00, plus $15,000.00 contingency for any unforeseen conditions for a total of $78,003.00, thereby increasing the total contract to $375,803.00. Funding is available in the Capital Improvements Budget in the Facility Renovations - Various Projects fund.
Kone, Inc. Contract Compliance No. 36-235742. Expiration date July 15, 2010.
Title
To authorize the Finance and Management Director to modify and increase a contract with Kone, Inc. for emergency repairs to the North West elevator at City Hall, 90 West Broad Street; to authorize the expenditure of $78,003.00 from the Capital Improvements Budget in the Facility Renovations - Various Projects fund; and to declare an emergency. ($78,003.00)
Body
WHEREAS, Ordinance No. 1230-2008, passed on July 21, 2008, in the amount of $141,000.00 authorized the original elevator maintenance and service contract and Ordinance No. 0848-2009, passed June 22, 0209, in the amount of $156,800.00 authorized the renewal of the contract; and
WHEREAS, it is necessary for the Finance and Management Director to modify and increase said contract with Kone, Inc. for emergency repairs to the North West elevator at City Hall, 90 West Broad Street; and
WHEREAS, an emergency exists in the usual daily operations of the Finance and Management Department, Facilities Management Division, in that it is immediately necessary to authorize the Finance and Management Director to modify and increase a contract with Kone, Inc. for emergency repairs to the North West elevator at City Hall, 90 West Broad Street, so that required maintenance and service on elevators is not delayed, thereby protecting the safety of elevator users thereby preserving the public health, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to modify and increase a contract with Kone, Inc. for elevator maintenance and service, in accordance with the provisions of Columbus City Codes 329.16.
SECTION 2. That the expenditure of $78,003.00, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 45-50
Fund: 733
Project: 570030
OCA Code: 733000
Object Level 1: 06
Object Level 3: 6620
Amount: $78,003.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.