Explanation
BACKGROUND: This legislation authorizes the Finance and Management Director to establish two Universal Term Contracts (UTC) for the option to purchase maintenance, repair, and/or replacement of plumbing systems with Vassco Utility Maintenance, LLC, and Tfh-Eb, Inc. DBA, The Waterworks. The contracts are for city wide use to maintain plumbing systems. The term of the proposed option contracts would be approximately three (3) years, expiring February 28, 2022, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on November 15, 2018. In addition, the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO000978.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of Section 329 relating to competitive bidding (Request for Quotation No. RFQ010438). Three bids were received.
The Purchasing Office is recommending award to the overall lowest, responsive, responsible and best bidders as follows:
Vassco Utility Maintenance, LLC, CC# 023782, expires October 22, 2020, Plumbing Maintenance Services UTC, All items, $1.00
Tfh-Eb, Inc. DBA, The Waterworks, CC#004777, expires December 12, 2019, Plumbing Maintenance Services UTC, All items, $1.00
These companies are not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO000978. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize the Finance and Management Director to enter into two Universal Term Contracts for the option to purchase Plumbing Maintenance Services with Vassco Utility Maintenance, LLC, and Tfh-Eb, Inc. DBA, The Waterworks; and to authorize the expenditure of $2.00 from the General Budget Reservation BRPO000978. ($2.00).
Body
WHEREAS, the Plumbing Maintenance Services UTC will provide for the purchase of maintenance, repair, and/or replacement of plumbing systems at various city facilities. and
WHEREAS, the Purchasing Office advertised and solicited formal bids on November 15, 2018, and selected the overall lowest, responsive, responsible and best bidders; and
WHEREAS, it has become necessary in the usual daily operation of the Finance and Management Department to authorize the Director to enter into Universal Term Contracts with Vassco Utility Maintenance, LLC, and Tfh-Eb, Inc. DBA, The Waterworks for the option to purchase maintenance, repair, and/or replacement of plumbing systems, after the earliest period allowed by law; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director is hereby authorized to enter into the following Universal Term Contracts for the option to purchase maintenance and repair of plumbing systems, in accordance with Request for Quotation RFQ010438 for a term of approximately three (3) years, expiring February 28, 2022, with the option to renew for one (1) additional year, as follows:
Vassco Utility Maintenance, LLC, Plumbing Maintenance Services UTC, All items,$1.00
Tfh-Eb, Inc. DBA, The Waterworks, Plumbing Maintenance Services UTC, All items, $1.00
SECTION 2. That the expenditure of $2.00 is hereby authorized from General Budget Reservation BRPO000978 of this ordinance to pay the cost thereof.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.