Explanation
The City of Columbus Department of Public Safety, Division of Police on behalf of the Columbus Urban Area Homeland Security Advisory Committee was awarded a grant for the acquisition of an Analyst Notebook Software System for Police Homeland Security Unit to increase our intelligence abilities. The City of Columbus and Franklin County entered into an Intergovernmental Agreement, Ordinance 1691-2006 to enable this type of purchase. The total expenditure in the amount of $35,383.00 will be paid by Franklin County through the Urban Area Homeland Security Grant.
This is a sole source procurement due to i2 being the publisher, holder of all copyrights, and holder of sole source for the software and maintenance and support listed below. Furthermore, i2 is the exclusive distributor of these proprietary software products.
The Division of Police has over the past 12 months, researched each of the following companies: i2 Analyst Notebook, SAS, MEMEX, Megaputer and VIPAR through their websites, read brochures, talked with their vendors at exhibitions, and have seen most of them in operation. The Division of Police has discussed the use of such programs with Cincinnati PD, State of Ohio, FBI, LA Sheriff, and other agencies. Based on our research - the i2 Analyst Notebook meets all of our needs and expectations for our mission. The others do not have the abilities of this program such as interoperability of cross indexing databases, data input restrictions, database support, and the ability to customize our database and searching capabilities. This is the program used by the majority of intelligence agencies.
Negotiations were conducted with i2 Inc. to ensure the best possible pricing on this system upgrades.
This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.
Emergency Designation: Emergency legislation is requested to expedite the process of the award from Franklin County Office of Homeland Security and Justice Programs.
Contract Compliance Number: 98-0154470 expires 11/26/08
FISCAL IMPACT: There is no fiscal impact for the General Fund Account. The Intergovernmental Agreement permits City of Columbus and Franklin County to make the federal sub-grant expenditures.
Title
To authorize and direct the Director of Finance & Management to execute those documents necessary for the acquisition of an Analyst Notebook Software System utilizing the Homeland Security Grant in accordance with the sole source procurement; and to declare an emergency.
Body
WHEREAS, the Division of Police was awarded a grant from Franklin County Office of Homeland Security and Justice Programs; and
WHEREAS, Analyst Notebook Software System will provide increased intelligence abilities for Police Homeland Security Unit; and
WHEREAS, negotiations were conducted for the acquisition of Analyst Notebook Software System for the Division of Police; and
WHEREAS, it is in the best interest of the City to enter into this contract in accordance with provisions of Section 329.07c (Sole Source) of the Columbus City Codes, 1959; and
WHEREAS, the Division of Police is requesting the Director of Finance & Management to execute the necessary document for acquisition of this vehicle utilizing the Homeland Security Grant; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to execute the needed document for the acquisition of an Analyst Notebook Software System from the federal sub-grant thereby preserving the public peace, property, health, safety and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
Section 1. That the Director of Finance & Management be and is hereby authorized and directed to execute those documents necessary for acquisition of an Analyst Notebook Software System with i2, Inc. utilizing the Homeland Security Grant.
Section 2. That said contract shall be awarded in accordance with the provisions of Section 329.07c (Sole Source) of the Columbus City Code, 1959.
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.