Explanation
1. BACKGROUND
The City of Columbus performs rehabilitation activities to existing City-owned bridges in order to prolong the life of the bridges and minimize maintenance/rehabilitation costs. It is desired to enter into an agreement with the Franklin County Engineer's Office (FCEO) to enable them to perform minor rehabilitation of City bridges. Work will be performed on various bridges on an on-call basis as discrepancies are identified.
The agreement will be a reimbursement agreement with the City reimbursing FCEO for labor and materials to perform minor bridge rehabilitation on City-owned bridges.
Activities to be performed by FCEO could include but not be limited to: patching of concrete surfaces, forming and placement of reinforced concrete, replacement of expansion joints or seals, sealing of concrete structures, cleaning scuppers, etc. It is anticipated that if design work is to be performed it will be done by the City of Columbus, but in some circumstances design may be performed by the FCEO.
The amount of the contract is for $300,000 to be in effect for one year. The contract may be modified in amount or duration by mutual consent.
This ordinance authorizes the Director of Public Service to enter into contract with the Franklin County Engineer to rehabilitate City-owned bridges on an on-call basis and provides for reimbursement to the County by the City in the amount of $300,000.00 to be paid upon proper invoice by the Franklin County Engineer.
2. WAIVER OF COMPETITIVE BIDDING
The Department of Public Service has determined that it is in the best interest of the City to partner with the Franklin County Engineer's Office to perform bridge rehabilitation work . This allows the City to address identified safety concerns in a timely fashion and allows cooperation between government agencies. By taking advantage of the County's expertise a time saving is realized by removing the construction contract procurement process duration from the project timeframe. It is therefore necessary to waive the competitive bidding requirements of the City Code for this project.
3. FISCAL IMPACT
Funding for this project is available within the Streets and Highways G.O. Bonds Fund due to cancellation of encumbrances from completed projects.
4. EMERGENCY DESIGNATION
Emergency action is requested due to the urgency in addressing rehabilitation efforts associated with this critical bridge infrastructure project.
Title
To authorize the Director of Public Service to enter into contract with the Franklin County Engineer's Office for the Franklin County Bridge Rehabilitation contract; to reimburse the Franklin County Engineering Department up to $300,000.00 for the costs incurred by the County to provide necessary rehabilitation to City of Columbus bridges; to amend the 2010 CIB; to authorize the transfer and expenditure of $300,000.00 within the Streets and Highways G.O. Bonds Fund; to waive competitive bidding provisions of Chapter 329 of the Columbus City Code; and to declare an emergency. ($300,000.00)
Body
WHEREAS, the City of Columbus requires rehabilitation work to be performed on City owned bridges; and
WHEREAS, the City does not have the expertise and equipment to perform the type of work involved; and
WHEREAS, the Franklin County Engineer's Office is able to provide these services to the City; and
WHEREAS, the City of Columbus Department of Public Service desires to enter into contract and provide reimbursement to Franklin County for these improvements; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract with the Franklin County Engineer's office to provide rehabilitation services to City Bridges; and
WHEREAS, it is necessary to waive the competitive bidding provisions of Chapter 329 of the Columbus City Codes; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service, Division of Planning and Operations, in that it is necessary to provide funding for this project to provide needed rehabilitation work to City bridges, thereby preserving the public health, peace, property, and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Service be and hereby is authorized to enter into contract with Franklin County to provide rehabilitation services for City Bridges on an on-call basis and to provide reimbursement to the Franklin County Engineer up to $300,000.00 for work performed by the County.
Section 2. That the expenditure of $300,000.00, or so much thereof as may be needed, be and hereby is authorized for said reimbursements from the Streets and Highways G.O. Bonds Fund, Fund 704, Department No. 59-11, Division of Planning and Operations, O.L. 01-03 Codes, 06-6631, as follows:
Project No. / Project Name / OCA Code / Amount
530301-100036 / Bridge Rehabilitation - Franklin County Bridge Contract / 743136 / $300,000.00
Section 3. To authorize the City Auditor to transfer cash and appropriation between projects within Fund 704, the Streets & Highways G.O. Bonds Fund as follows:
From:
Fund/Project / Project Name /OCA/OL 01-03 Codes /Amount
704 / 530301-100000 /Bridge Rehabilitation / 591142 / 06- 6600 / $63,646.96
704 / 530282-100000 / Resurfacing / 590048 / 06-6600 / $236,353.04
To:
Fund/Project / Project Name /OCA/ OL3/Amount
704 / 530301-100036 / Bridge Rehabilitation - Franklin County Bridge Contract / 743136 / 6600 / $300,000.00
Section 4. That the 2010 Capital Improvement Budget authorized by ordinance 0564-2010 be and is hereby amended as follows:
Fund/Project / Project Name /OCA/ Current / Change / Amended
704 / 530301-100000 / Bridge Rehabilitation / $63,647 (Carryover) / ($63,647) (Carryover) / $0 (Carryover)
704 / 530282-100000 / Resurfacing / $238,825 (Carryover) / ($236,354.00) (Carryover) / $2,471 (Carryover)
704 / 530301-100036 / Bridge Rehabilitation - Franklin County Bridge Contract / $0.00 (Carryover) / $300,000 (Carryover) / $300,000 (Carryover)
Section 5. That the formal competitive bidding requirements of Chapter 329 of the City Code be and hereby are waived.
Section 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.