Title
To amend the 2011 Capital Improvement Budget; to authorize the transfer of $49,900.00 between projects within the Safety Voted Bond Fund; to authorize and direct the Finance and Management Director to issue a purchase order to Locus Diagnostics LLC, in accordance with sole source provision, for the purchase of radio transmissions analyzer for the City's 800MHz system, to authorize the expenditure of $49,900.00 from the Public Safety's Capital Improvement Budget; and to declare an emergency ($49,900.00).
Explanation
BACKGROUND:
The Division of Support Services needs the DiagnostX to help analyze radio transmissions as it looks for radios that are broadcasting out of tolerance. Once attached to the tower sites, this equipment will provide and identify remotely specific mobile and portable radios on the system that are not operating to specification. It will also provide round the clock evaluation of all radios on the system and provide detailed and real time reports identifying any issues. This will save both time and money by eliminating the need to bring in all the radios annually for testing. Additionally, it will keep the interference down from the radios and eliminate possible citations and fines from the Federal Communication Commission (FCC) for broadcasting off frequency.
Bidding Information: No bid was processed because Locus Diagnostics LLC is the only known provider of this equipment that is compatible with the City's 800MHz radio. Therefore, it is in the best interest of the city to purchase DiagnostX in accordance with the Sole Source provision provided in Section 329.07 of the Columbus City Code.
Contract Compliance: Locus Diagnostics LLC's contract compliance #27-0897115 expires 9-16-2013.
Emergency legislation: Emergency legislation is requested so that the equipment can be purchased and installed without delay to help build a more efficient communication system.
FISCAL IMPACT: This ordinance authorizes an expenditure of $49,900.00 from the Public Safety's Capital Improvement Fund for the purchase of DiagnostX for the City's 800MHz system. The Capital Improvement Budget (CIB) is also amended and funds transferred between projects to properly align cash and appropriations with projected expenditures.
Body
WHEREAS, the Division of Support Services is in need to purchase DiagnostX for the City's 800MHz system to keep the Public Safety radio system operating and running more efficiently; and
WHEREAS, it is necessary to amend the 2011 Capital Improvement Budget (CIB) and transfer cash between projects in the Safety Voted Bond Fund; and
WHEREAS, Locus Diagnostics LLC is the only known company that can provide this equipment; and
WHEREAS, it is in the best interest of the City of Columbus, Division of Support Services to acquire this equipment pursuant to the Sole Source Provision provided in Section 329.07 of the Columbus City Codes;and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Safety, Division of Support Services, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with Locus Diagnostics LLC for the purchase of DiagnostX in effort to run a more efficient communications system, thereby preserving the public health, peace, property, safety and welfare, now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to issue a purchase order to Locus Diagnostics LLC. for DiagnostX for the Division of Support Services.
SECTION 2. That the 2011 Capital Improvement Budget is hereby amended as follows;
Voted Safety Funds
Fund Number 701
Project/Project # Current CIB Revised CIB
Fire Facility Renovation - 340103 -100000 (Voted 2008) $1,885,467 $1,835,567
Police/Fire Communication Systems-320001-100000 (Voted 2008) $0 $49,900.00
SECTION 3. That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:
FROM:
Dept/Div. 3004| Fund 701|Project Number 340103-100000|Project Name: Fire Facility Renovation|OCA Code: 644559|Amount: $49,900.00.
TO:
Dept/Div. 3002| Fund 701Project Number 320001-100000|Project Name: Police and Fire Communications Systems|OCA Code: 642629|Amount: $49,900.00.
SECTION 4. That the expenditure of $49,900, or so much thereof as may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-02
Fund: 701
Project Number: 320001-100000
OCA Code: 642629
Object Level One: 06
Object Level 3: 6644
Amount $49,900.00
SECTION 5. That in accordance with Section 329.07 of the Columbus City Codes, City Council has determined that it is in the best interest of the City of Columbus that this equipment be acquired through sole source provision as detailed for the action authorized in Section 1.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.