Explanation
Background:
This legislation authorizes the Franklin County Municipal Court, Clerk of Court (hereinafter "Municipal Court Clerk") to modify the contract with Oracle America, Inc. for software license updates and support services for the period of May 31, 2014 through May 30, 2015 to be paid on a quarterly basis.
The Municipal Court Clerk entered into the first year of a three year contract with Oracle America, Inc. for software license updates and support services, authorized by ordinance number 0112-2012, passed February 27, 2012 in the amount of $46,464.00.
Ordinance 0806-2002 passed by Council on May 20, 2002, established a contract between Oracle USA, Inc. and the Franklin County Municipal Court for the restructuring of the Oracle licensing and support services for CourtView 2000, the Municipal Court Clerk's case management system.
Oracle support and maintenance has been ongoing since 2002.
Bid Information:
The Municipal Court Clerk's Office solicited formal competitive bids through SA004917, in accordance with Columbus City Code, Chapter 329. The bid opening date was April 29, 2013. There were no responses.
The Municipal Court Clerk, respectfully requests to waive the competitive bid provisions of the Columbus City Code, Chapter 329, to contract directly with Oracle America, Inc. It is in the best interest of the City to waive competitive bidding for the continuity of the services.
Contracts:
Ordinance 0112-2012; $46,464.00; EL012442
Ordinance 1030-2013; $47,857.92; EL014361
Ordinance 0303-2014; $49,293.66
Compliance number: Oracle America, Inc. compliance # 94-2805249
Expiration Date:
3/31/2016
In May 2010 Oracle USA, Inc. updated their W-9 to reflect the company name as Oracle America, Inc. with a new federal ID number but the same business address.
This company is not debarred according to the excluded party listing system of the Federal Government or prohibited from being awarded a contract according to the Auditor of State unresolved finding for recovery certified search.
Emergency: There is an immediate need to enter into a contract with Oracle America, Inc. for the continuity of Oracle software license updates and support services.
Fiscal Impact: The amount of $49,293.66 is available within the Municipal Court Clerk Computer Fund.
Title
To authorize the Municipal Court Clerk to modify the contract with Oracle America, Inc. for software license updates and support services; waive the competitive bidding provisions of Columbus City Code; to authorize the expenditure of $49,293.66 from the Municipal Court Clerk Computer Fund; and to declare an emergency. ($49,293.66)
Body
WHEREAS, it is necessary to modify the contract with Oracle America, Inc. for ongoing software license updates and support services for the Municipal Court Clerk's case management system for the period of May 31, 2014 through May 30, 2015 to be paid on a quarterly basis; and
WHEREAS, this legislation requests to waive the competitive bidding provisions of the Columbus City Code, under Section 329; and
WHEREAS, an emergency exists in the daily operation of the Municipal Court Clerk's Office in that it is immediately necessary to modify the contract with Oracle America, Inc. for ongoing and uninterrupted software license updates and support services thereby preserving the City's public health, peace, safety, and welfare; now therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Municipal Court Clerk be and is hereby authorized to modify the contract with Oracle America, Inc. for software license updates and support services for the period of May 31, 2014 through May 30, 2015, to be paid on a quarterly basis.
SECTION 2. That the expenditure of $49,293.66 or so much thereof as may be necessary is hereby authorized to be expended from the Municipal Court Clerk Computer Fund, organization 2601, fund 227, oca 260208, object level one-03, object level three - 3369.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the competitive bidding provisions of Columbus City Code, Chapter 329 are hereby waived.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.