Explanation
BACKGROUND: For the option to purchase Street Sweeper Parts for Fleet Management. The term of the proposed option contract would be two (2) years. Contract is through April 30, 2008. The Purchasing Office opened formal bids on April 6, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001952 GRW) Five (MAJ:5, MBE:0, FBE:0) bids were solicited; Four (4) (MAJ:4) bids were received.
The Purchasing Office is recommending award of six contracts to the lowest, responsive, responsible and best bidders:
Jack Doheny Supplies Ohio Inc. MAJ, CC#383148955 Expires 5/26/07, $20,000.00
Old Dominion Brush, MAJ, CC#540715588 Expires 3/18/2008, $35,000.00
Lacal Equipment, MAJ, CC#030379675, Expires 4/12/2007 $25,000.00
The McLean Company, MAJ, CC#340762688, Expires 6/14/2008 $10,000.00
Total Estimated Annual Expenditure: $90,000.00
These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contract Fund. Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance and Management Director to enter into four (4) UTC contracts for the option to purchase Street Sweeper Parts with Jack Doheny Supplies Ohio, Inc., Old Dominion Brush, Lacal Equipment and the McLean Company, to authorize the expenditure of four (4) dollars to establish the contract from the Universal Term Contract Fund and to declare an emergency. ($4.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on April 6, 2006 and selected the lowest, responsive, responsible and best bids; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, these services are used to repair and keep city equipment operational, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division in that it is immediately necessary to enter into contract(s) for an option to purchase Street Sweeper Parts, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized and directed to enter into the following contract(s) for an option to purchase Street Sweeper Parts in accordance with Solicitation No. SA001952 GRW as follows:
Jack Doheny Supplies Ohio, Inc. Items 1:Primary and Item 3, Secondary Amount: $1.00
Old Dominion Brush, Item 2 Secondary Item 3 Primary, Amount: $1.00
Lacal Equipment, Inc., Item 2 Primary and, Amount: $1.00
The McLean Company, Item 4, Amount: $1.00
SECTION 2. That the expenditure of $4.00 is hereby authorized from Universal Term Contract Fund, Organization Level 1: 45-50, Fund: 05-517, Object Level 3: 2270, OCA: 450020, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.