Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), to enter into contract with the OARnet/OSU, for the purchase of VMware software licenses, services and training. The agreement to purchase the required software licenses, training, and services will provide a recovery platform in case of any outage at the primary data center, provide software to establish lower cost database platforms, and establish a virtual desktop platform to better utilize existing desktop computing resources within the City.
The Department of Technology has identified a need to expand the virtualization platform it has built its data infrastructure on, to include disaster recovery, database, and desktop computing platforms. The Data Center/Disaster Recovery Site project is ready for the addition of hardware and software to bring information systems online in that facility. Purchase of the software licenses will provide a platform for faster recovery and higher availability of critical data system in the event of an outage at the primary facility.
Server virtualization has been adopted by the Department of Technology to reduce the costs of data systems, reduce power consumption and cooling requirements, and provide further capabilities for recovery and availability of information systems. The initial phase of the virtualization project was completed in 2009. Expansion of this platform will allow the Department of Technology to further reduce costs of software licensing and hardware purchases, and through power consumption savings.
This ordinance also requests to waive the competitive bidding provisions in accordance with section 329 of the Columbus City Code. This purchase with OARnet is from the State of Ohio Virtualization Program for $170,831.43 and is a critical part of DoT's capital project for virtualization. OARnet pricing discounts for VMWare software are greater than can be achieved through the bid process.
EMERGENCY:
Emergency action is requested to ensure that the needed services are not delayed.
FISCAL IMPACT:
Earlier this year the Department of Technology purchased VM software licenses and technical support on behalf of the Building and Zoning Department (BZS), ED042400, for $11,011.20. The funding for this prucahse has been in the amount of $170,831.53 is available and has been identified within the Department of Technology, Information Services Fund .
CONTRACT COMPLIANCE:
Vendor: OARnet/OSU, 1224 Kinnear Rd Ste. 130, Columbus, OH 43212 CC#/FID#: 31-6025986 (105) Non Profit Organization (NPO)
Title
To authorize the Director of the Department of Technology to enter into contract with OARnet/OSU, for the purchase of VMware software licenses, services and training; to waive the competitive bidding provisions of Columbus City Codes; and to authorize the expenditure of $170,831.53 from the Department of Technology, Information Services Fund; and to declare an emergency. ($170,831.53)
Body
WHEREAS, this legislation will authorize the Director of the Department of Technology to enter into contract with OARnet/OSU for the purchase and VMware software licenses, services and training; and
WHEREAS, the purchased software will be utilized to provide improved recovery and availability for City of Columbus Information Systems; and
WHEREAS, information systems such as 311, Geographical Information Systems (GIS), Email, Accela, and WAM are critical to the operations of City agencies, and
WHEREAS, virtualization is a proven cost-saving measure implemented by the Department of Technology, and
WHEREAS, this ordinance requests approval to enter into contract for services provided by OARnet/OSU, and to waive the competitive bidding provisions of the Columbus City Codes (Section 329.07); and
WHEREAS, as emergency exist in the usual daily operation of the Department of Technology in that it is immediately necessary to enter into a contract with OARnet/OSU, for the purchase of VMware software licenses, training, and associated services, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into contract with OARnet/OSU in the amount of $170,831.53, for the purchase of VMware software licenses, training, and associated services.
SECTION 2: That the expenditure of $170,831.53 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div. 47-02| Fund 514| Subfund: 001| |OCA Code: 470202| Obj. Level 1: 03| Obj. Level 3: 3358| Amount: $49,073.50 License Fees
Dept./Div. 47-02| Fund 514| Subfund: 001| |OCA Code: 470202| Obj. Level 1: 03| Obj. Level 3: 3369| Amount: $79,758.03 Maintenance Fees
Dept./Div. 47-02| Fund 514| Subfund: 001| |OCA Code: 472417| Obj. Level 1: 03| Obj. Level 3: 3336| Amount: $42,000.00 Professional Services
SECTION 3: That this ordinance requests to waive the competitive bidding provisions of the Columbus City Codes Section 329.07.
SECTION 4: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance
SECTION 5: That for the reasons stated in the preamble hereto, which is made part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.