Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into a contract for the construction of the Bikeway Development - Spring, Long, Ohio, and Champion Bike Lanes project and to provide payment for construction administration and inspection services.
This contract consists of pavement markings including bike lanes and sign installations on Spring Street from Marconi Boulevard to Hamilton Avenue, on Long Street from Neil Avenue to Hamilton Avenue, and Ohio Avenue and Champion Avenue from Cole Street to Mount Vernon Avenue, and other such work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is August 10, 2015. The Office of Support Services let the project through Vendor Services and Bid Express. One bid were received on June 18, 2015 (one majority) and tabulated on June 23, 2015 as follows:
Company Name Bid Amount City/State Majority/MBE/FBE
Griffin Pavement Striping, Inc. $425,656.61 Columbus, OH Majority
The committee awarded the contract to Griffin Pavement Striping, Inc. as the lowest responsive and responsible and best bidder. The contract amount will be $425,656.61. The amount for construction administration and inspection services will be $42,565.65. The total legislated amount is $468,222.16.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against Griffin Pavement Striping, Inc.
2. PRE-QUALIFICATION STATUS
Griffin Pavement Striping, Inc. and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
3. CONTRACT COMPLIANCE
The contract compliance number for Griffin Pavement Striping, Inc. is 31-1339626 and expires 6/6/16.
4. FISCAL IMPACT
Funds in the amount of $468,222.16 are available for this project in the Street and Highway Improvement Fund within the Department of Public Service. An amendment to the 2015 Capital Improvements fund is necessary for the purpose of providing sufficient spending authority for the aforementioned project expenditure.
5. EMERGENCY DESIGNATION
The department requests emergency designation in order to provide funding for necessary work to commence as early as possible to ensure the safety of the traveling public.
Title
To amend the 2015 Capital Improvements Budget; to authorize the City Auditor to transfer cash and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into contract with Griffin Pavement Striping, Inc. in connection with the Bikeway Development - Spring, Long, Ohio, and Champion Bike Lanes project; to authorize the expenditure of up to $468,222.16 from the Street and Highway Improvements Fund to pay for this project; and to declare an emergency. ($468,222.16)
Body
WHEREAS, the City of Columbus Department of Public Service is engaged in the Bikeway Development - Spring, Long, Ohio, and Champion Bike Lanes project; and
WHEREAS, work on this contract consists of pavement markings including bike lanes and sign installations on Spring Street from Marconi Boulevard to Hamilton Avenue, on Long Street from Neil Avenue to Hamilton Avenue, and Ohio Avenue and Champion Avenue from Cole Street to Mount Vernon Avenues; and
WHEREAS, Griffin Pavement Striping, Inc. will be awarded the contract for the Bikeway Development - Spring, Long, Ohio, and Champion Bike Lanes project; and
WHEREAS, it is necessary to enter into contract with Griffin Pavement Striping, Inc.; and
WHEREAS, it is necessary to provide for construction administration and inspection services; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Design and Construction in that this project should proceed immediately for the rehabilitation of this road to ensure the safety of the travelling public, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2015 Capital Improvement Budget authorized by ordinance 0557-2015 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change / Amended
704 / 540002-100045 / Bikeway Development - Olentangy River Road - Ackerman to North Broadway (Voted Carryover) / $690,000.00 / ($468,223.00) / $221,777.00
704 / 540002-100082 / Bikeway Development - Spring/Long/Ohio/Champion Bike Lanes (Voted Carryover) / $0.00 / $468,223.00 / $468,223.00
SECTION 2. That the City Auditor is hereby authorized to transfer cash and appropriation between projects within the Streets and Highways G.O. Bonds Fund, Fund 704 as follows:
Transfer from:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100045 / Bikeway Development - Olentangy River Road - Ackerman to North Broadway / 06-6600 / 740245 / $468,222.16
Transfer to:
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100082 / Bikeway Development - Spring/Long/Ohio/Champion Bike Lanes / 06-6600 / 740282 / $468,222.16
SECTION 3. That the Director of Public Service be and is hereby authorized to enter into contract with Griffin Pavement Striping, Inc., 2383 Harrison Road, Columbus, Ohio 43204, for the construction of the Bikeway Development - Spring, Long, Ohio, and Champion Bike Lanes project in an amount up to $425,656.51 or so much thereof as may be needed, for the Division of Design and Construction in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for the necessary inspection costs associated with the project up to a maximum of $42,565.65.
SECTION 4. That for the purpose of paying the cost of the contract and inspection, the sum of $468,222.16 or so much thereof as may be needed, is hereby authorized to be expended from the Streets and Highways G.O. Bonds Fund, No. 704, for the Division of Design and Construction, Dept.-Div. 59-12, as follows:
Contract ($425,656.51)
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100082 / Bikeway Development - Spring/Long/Ohio/Champion Bike Lanes / 06-6631 / 740282 / $425,656.51
Inspection ($42,565.65)
Fund / Project / Project Name / O.L. 01-03 Codes / OCA / Amount
704 / 540002-100082 / Bikeway Development - Spring/Long/Ohio/Champion Bike Lanes / 06-6687 / 740282 / $42,565.65
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.